Financial Clerk – On-site - Germiston

SUMMARY:
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POSITION INFO:

ENVIRONMENT:

A leading Retailer is looking for a Financial Clerk who will support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations.

DUTIES:

 Role Purpose

•       Support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations

•       Assist the Accountant and, where applicable, the Bookkeeper in maintaining accurate, complete, and well-controlled financial records

•       Ensure finance documentation, records, and supporting schedules are properly maintained, organised, and audit-ready

•       Provide general executional support to ensure continuity, accuracy, and efficiency within finance processes

Finance Processing & Queries

•       Support and assist with general finance transaction processing across the finance function

•       Assist with capturing financial entries where required and under supervision

•       Support validation of financial data accuracy and completeness of supporting documentation

•       Assist with basic finance queries and escalate where necessary

Finance Administration & Controls

•       Support and assist with general finance administration activities within the finance function

•       Maintain accurate filing of finance-related documentation and records (electronic and hard copy)

•       Maintain SharePoint and SOP registers

•       Maintain daily count registers and petty cash registers

•       Perform trainee-related tasks as required

•       Support internal and external audit requests

•       Support business requests that are sanctioned by the Accountant

•       Provide backup support across finance processes as required, including during leave, peak periods, and operational demands

•       Support collection, collation, and filing of payment-related supporting documents

•       Escalate unresolved or complex queries to senior finance team members

Audit, Reporting & Documentation

•       Support and assist with audit filing and document control processes

•       Maintain organised electronic and physical filing systems for finance records

•       Assist with ensuring documentation is complete, correctly labelled, and audit-ready

•       Support retrieval and preparation of documents for audits and internal reviews

•       Assist with maintaining compliance with document retention standards

•       Assist with expense analysis and preparation of basic supporting schedules

•       Prepare basic spreadsheets and master templates

Fixed Assets

•       Support and assist with fixed asset administration within the finance function

•       Support maintenance of fixed asset registers and supporting documentation

•       Assist with coordination of asset verification exercises and related documentation

Stock & Inventory

•       Support and assist with stock and inventory-related finance administration

•       Assist with stocktake preparation, coordination, and checklist completion

•       Support capturing and filing of stock count sheets and variance documentation

•       Assist with basic stock-related reconciliations and supporting schedules where required

Finance Controls

•       Support and assist with daily finance controls and checklist completion processes

•       Assist with completion of daily finance and store control checklists

•       Support compliance monitoring by ensuring required documentation is completed and filed timeously

•       Escalate control exceptions, variances, or missing information to senior team members

Contracts and Lease Administration & Document Management

•       Support and assist with contracts and lease administration processes within the finance function

•       Maintain hard copy and electronic filing of contracts, lease agreements, and related documentation

•       Assist with updating and maintaining SharePoint folders for finance inputs

•       Ensure contract and lease documentation is complete, correctly filed, and easily retrievable for audit and operational requirements

•       Support version control and document organisation across contract and lease records

General Finance Administration

•       Support and assist with general finance administration activities

•       Assist with preparing spreadsheets, basic reports, and supporting reconciliations

•       Support month-end processes through data gathering, validation, and document collation

•       Provide administrative support to the Accountant and Bookkeeper during month-end close

•       Assist with ad hoc finance tasks as required to support operational requirements and continuity of finance functions

REQUIREMENTS:

·         Matric (Grade 12), preferably with Accounting

·         Diploma in Finance/Accounting (advantageous)

·         0–2 years’ experience in a finance or administrative support role

·         Exposure to retail finance environment beneficial

·         Basic Excel skills required

ATTRIBUTES:

•       Strong attention to detail and accuracy

•       Good organisational and administrative ability

•       Ability to follow structured processes and instructions

•       Strong attention to detail and accuracy

•       Good organisational and administrative ability

•       Ability to follow structured processes and instructions