Financial Administrator

SUMMARY:
Cape Town | Logistics Operations

Step into a role where organisation meets finance!
An exciting opportunity to join a dynamic and growing logistics company.

POSITION INFO:
Based in the beautiful city of Cape Town, this role offers the opportunity to become a key part of the organisation’s daily operations, supporting both finance and administration while working closely with senior management and the wider Group Finance team.

KEY RESPONSIBILITIES

Office Administration

• Manage the day-to-day administration of the Cape Town office.
• Welcome and professionally assist visitors, clients, and suppliers.
• Manage incoming calls, emails, and correspondence.
• Maintain accurate and organised physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and accommodation.
• Prepare reports, presentations, meeting agendas, and minutes.
• Manage office supplies, stationery, and procurement requirements.
• Ensure the office remains organised, professional, safe, and fully operational.

Financial Administration

• Process supplier invoices and verify supporting documentation.
• Prepare payment requests and follow up on required approvals.
• Record daily financial transactions and maintain accurate financial records.
• Assist with petty cash management and monthly reconciliations.
• Prepare expense reports and monitor office expenditure.
• Assist with monthly bank and account reconciliations.
• Liaise with the Group Finance team regarding accounting and reporting requirements.
• Maintain accurate financial documentation and filing for audit purposes.
• Assist with budget monitoring and cost-control initiatives.

Procurement & Vendor Coordination

• Coordinate the procurement of office supplies and services.
• Obtain and compare supplier quotations in line with company procedures.
• Maintain accurate supplier records.
• Monitor supplier contracts and renewal dates.
• Ensure purchase requests and deliveries are processed timeously.

HR & Administrative Support

• Assist with onboarding new employees and maintaining personnel files.
• Coordinate leave records and staff attendance.
• Support employee welfare and general office activities.
• Assist with ensuring compliance with company policies and administrative procedures.

Compliance & Governance

• Ensure adherence to company policies, internal controls, and relevant South African statutory requirements.
• Maintain strict confidentiality of financial and employee information.
• Assist with internal and external audits by providing accurate supporting documentation.

Reporting

• Prepare weekly and monthly administrative and financial reports.
• Monitor office operational expenditure.
• Ensure reports are accurate and submitted within agreed deadlines.

REQUIREMENTS

• Diploma or Bachelor’s Degree in Business Administration, Accounting, Finance, Office Management, or a related field.

• Minimum of 3 years’ experience in office administration with exposure to finance or accounting.
• Exposure to accounting software such as Sage, Xero, QuickBooks, or similar will be advantageous.
• Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint.