Financial Administration Assistant - False Bay

SUMMARY:
Role Purpose
The Financial Administration Assistant is responsible for the full back-office financial administration of the service station and associated retail operations.
The role focuses on ensuring accurate financial processing, daily reconciliations, payroll administration, and compliance with company policies and procedures. The incumbent will ensure the integrity of financial data, support month-end reporting, and maintain efficient administrative processes to support overall business operations.
Key Responsibilities
Financial Administration & Reconciliation
Ensure accurate and efficient financial processing and reconciliation of all transactions.
- Perform daily cash-up reconciliations and ensure accuracy of cash intake.
- Manage and control petty cash, including reconciliations and banking.
- Conduct fuel reconciliations and ensure all variances are investigated.
- Capture and process financial data on prescribed accounting systems.
- Process credit and debit transactions accurately.
- Prepare remittance advices for supplier payments.
Payroll Administration
Manage payroll processes in line with company and legal requirements.
- Process and manage monthly payroll data, including calculations and submissions.
- Ensure accuracy of salaries and wages in accordance with company policies.
- Communicate overtime hours and relevant payroll inputs timeously.
Stock & Operational Administration
Support operational efficiency through accurate administration and stock control.
- Manage GRV and GRN administration processes.
- Support stock replenishment by maintaining optimal stock levels.
- Administer sales documentation, invoices, and reports.
Compliance & Reporting
Ensure adherence to company standards and accurate financial reporting.
- Complete monthly accounting procedures in line with company standards.
- Prepare and submit month-end and year-end reports to Head Office.
- Maintain accurate financial and administrative records.
HR & Office Administration
Maintain administrative and HR-related processes on site.
- Maintain and update staff files in line with HR requirements.
- Ensure compliance with site hygiene, housekeeping, and safety standards.
Customer & Stakeholder Engagement
Deliver high levels of service and maintain strong relationships.
- Respond to customer and stakeholder queries efficiently and professionally.
- Maintain strong internal and external relationships.
- Support a customer-centric approach to service delivery.
Performance & Culture
Contribute to a high-performance and values-driven environment.
- Achieve individual and team performance targets.
- Demonstrate strong work ethic and accountability.
- Contribute positively to team culture and collaboration.

POSITION INFO:
Role Requirements
Qualifications
Matric / Grade 12 – essential.
Experience
Minimum 1 year of financial and administrative experience in a fuel station environment or similar – advantageous.
Technical Competencies
Proficiency in Microsoft Office (Word and Excel).
Experience with Winbranch or similar accounting systems.
Strong numerical ability and attention to detail.
Understanding of financial reconciliations and payroll processes.
Behavioural Competencies
Ability to work with accuracy and attention to detail.
Strong organisational and time management skills.
Ability to work under pressure and meet deadlines.
Strong problem-solving and analytical thinking ability.
Effective communication and interpersonal skills.
Additional Requirements
Willingness to work retail hours, including weekends.
Should you not receive a response within 10 working days, please consider your application unsuccessful.