Finance Administrator

SUMMARY:
Finance Administrator

Our client is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a Finance Administrator to be based at their office in the Northern Suburbs.

POSITION INFO:
Requirements:

• Matric Certificate / Grade 12.
• 3 - 5 years relevant working experience.
• Finance / administration qualification.
• Computer literacy.
• Experience with an ERP system (Syspro).
• Own reliable transport.
• Bilingual (English and Afrikaans).
• Excellent time management skills.

• Scan and register invoices on Syspro for various departments.
• Responsible for saving all registered invoices on the drive.
• Hand in scanned registered invoices with supporting documents to the Creditors Controller by COB on a Monday.
• Load and submit various requisitions as needed to support the finance department's operational requirements.
• Record flat steel receipts received to the warehouse within the Syspro system.
• Support the finance department by performing a range of general administrative tasks, including document preparation, data entry, and records management, to ensure efficient departmental operations.
• Manage the filing of financial and administrative documents.
• Maintain organized records of paperwork.
• Assist in the preparation and processing of invoices, payments, and purchase orders.
• Support month-end and year-end financial close processes.
• Assist with internal and external audits by preparing required documentation.
• Upon receipt of rod, ensure accurate documentation of all relevant details, including quantity, pricing, and lot numbers.
• Scan all CODs on a weekly basis and distribute them via email to the designated recipients.
• Organize and prepare paperwork received from QC for formal registration.
• Cross-check GRN entries provided by the Storeman/Warehouse Controller for accuracy and completeness.
• Update UCR numbers for items on CFC dues.
• Assist and follow instructions from management.
• Maintain and regularly update all relevant tracking spreadsheets.
• Generate POs on the financial system based on approved requisitions.
• Mark POs as complete in the open PO dashboard for all admin orders that have not been GRN’d in Syspro, including those that have been cancelled.
• GRN courier costs associated with job-related logistics.