SUMMARY:
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POSITION INFO:
Temporary Finance Administrator
Objectives of the Role
•Accurate and complete recording of financial transactions for relevant Group companies.
•Ensure proper filing and recording of all financial documents.
•Engage with various stakeholders and actively participate in the enhancement of the Finance function.
•Adhere to financial reporting calendar.
Key Responsibilities
Core Finance
•Prepare and post receipts, purchase orders, invoices, refund, and other standard bookkeeping tasks.
•Ensure timely and efficient retention / filing of all financial documents.
•Prepare and manage Accounts Receivable and Accounts Payable.
•Consult with Commercial and Legal departments to ensure accurate record keeping with regards to SOF’s, COA’s, cancellations and amendments.
•Preparation of the monthly invoicing for customers.
•Preparation of customer credit notes for review and processing.
•Follow up of all outstanding debts and assist with the collection of outstanding monies where required.
•Maintenance and reconciliation of the relevant cashbooks.
•Review/creation of POR packs pertaining to purchases and the issue of order numbers for all approved purchases.
•Process of authorised POR’s.
•Follow up of all outstanding purchases.
•Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.
•Prepare supplier reconciliations for review, authorisation, and payment.
•Review, verify and process supplier cancellations.
•Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.
•Preparation of supplier Interco analysis, including circuits, NRCs, and management fees.
•Liaise with customers and suppliers on all queries.
•Prepare, reconcile, and record all credit card transactions and receipts and ensure these charges are correctly authorised.
•File and/or archive both physical and electronic documentation within a reasonable period (24hrs).
•Adhere to all agreed financial reporting deadlines and tasks.
•Assist with or attending to various statutory or compliance items as required.
•Address various reports/schedules whether scheduled or Adhoc.
•Assist the Accountants and Financial manager with various Adhoc items as and when required.
•Ensure adherence to all internal policies and procedures.
•Maintain control of, process and reconcile all Petty Cash transactions.
•Assist with company audit tasks (as required).
•Assist with Reception relief.
•Manage the accounts mailbox and electronic filing of items into the relevant folder on the Finance drive.
General
•Work both independently and as part of a team.
•Be willing to carry-out or assist with such tasks as may be required to achieve deliverables.
•Assist with other tasks that may be requested from time to time that may not have been specifically covered in the above tasks.
•Assist the business with proactively identifying any potential cost saving initiatives to support cost optimisation.
•Where possible, be proactive and make suggestions that could save both time / money and/or improve company efficiency.
Key Relationships
•Build and maintain a professional, supportive, and friendly relationship with all personnel across the group and all departments.
•Engage with customers, suppliers, contractors and/or third-party individuals and companies in a professional, efficient, and respectful manner.
Necessary Experience and/or Qualification
•Xero Accounting Application Experience.
•Proficient in Microsoft Excel and Outlook and competent in other Microsoft Office apps.
•At least 3 years Financial Administration experience.
•Some experience in Forex and foreign transactions would be beneficial.
Personal Skills/Competencies Require
•Able to demonstrate a positive attitude and can?do approach to the role, company, and colleagues.
•Self?motivated and able to fulfill daily responsibilities with minimal supervision.
•Excellent verbal and written communication skills.
•Process driven, ensuring working processes are in place and adhered to.
•Strong attention to detail in the preparation of all schedules and reports.
•High work standards and ethics, offering performance above average for all duties and responsibilities assigned.
•Effective time management and the ability to meet agreed deadlines.
•Demonstrate responsibility and accountability for all tasks.
•Commitment to working with shared leadership and in cross?functional teams.
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