Finance & Operations Administrator / Travel Industry - Somerset West

SUMMARY:
Are you skilled at supporting the smooth day-to-day coordination between Finance and operational teams making this crucial partnership a success?
 
This role combines administration, basic accounting, procurement coordination, and project support to ensure financial records, supplier documentation, purchase orders, and programe administration for projects.
 
If you have experience in the travel/events/hospitality industry, this will be first prize!
Alternatively, an attitude of a go getter who loves numbers, maintaining organised systems, and supporting teams is essential.

POSITION INFO:
REQUIREMENTS

• Matric, Diploma/Certificate in: Finance, Accounting, Business Administration, Office Administration, Bookkeeping
• 1–3 years administration experience
• Exposure to finance administration advantageous
• Experience in hospitality, events, travel or services environment advantageous
• Experience with Excel, Word, Outlook, Teams, SAGE, SharePoint, basic reporting skills
• Comfortable working across teams, positive attitude & strong communication skills

• Support the Financial Manager with routine finance administration including:
• Accounts Payable, Receivable and capture supplier invoices.
• Match invoices against: Approved quotations, Purchase Orders, Supplier confirmations
• Track outstanding supplier documentation, prepare payment packs for approval.
• Maintain supplier payment trackers, support month end administration
• Prepare client invoices and pro-forma's & monitoring payments received.
• Assist in monitoring payments received, issuing statements, assist with reconciliations
• Financial Administration, capture financial information accurately.
• Update payment schedules, maintain finance folders and filing.
• Support month-end administration.

• Administration bridge between project teams and finance.
• Open and maintain programme administration files.
• Track approved budgets and revisions and monitor approved cost changes.
• Collect supplier quotations, coordinate approvals between departments.
• Maintain programme financial trackers.
• Support programme close-out administration, confirm supplier documentation receipt.
• Ensure budgets align with approved programme scope.
• Track invoices received versus expected spend.
• Assist teams in obtaining finance approvals.

• Obtain supplier quotations, Purchase Orders, maintain supplier records.
• Follow up outstanding documentation, support onboarding of suppliers.
• Coordinate supplier payment submissions.

• Support meeting coordination, prepare meeting packs, document formatting.
• Manage general admin requests, support internal team communication.
• Prepare and maintain Programme trackers, PO trackers, Invoice trackers, Outstanding supplier schedules, Budget monitoring reports and administrative status updates