Facilities Coordinator

SUMMARY:
Company with Head Offices based in Roodepoort is looking for a proactive and detail-oriented Facilities Coordinator to manage the day-to-day operations, maintenance, and compliance of facilities.
 
The successful candidate will ensure that the workplace remains safe, compliant, and efficiently maintained through effective facilities management and preventative maintenance practices.

POSITION INFO:
Duties:
 
Facilities & Maintenance Management:
 
Oversee the condition, operation, and maintenance of buildings, infrastructure, and equipment
Develop and implement a preventative maintenance plan to minimise downtime and extend asset lifespan
Schedule and coordinate routine inspections, servicing, and repairs
Manage contractors and service providers, ensuring work is completed to standard and within budget
Maintain asset registers, maintenance schedules, and service records
Respond to breakdowns and ensure timely resolution of facility-related issues
 
Occupational Health & Safety (OHS) Compliance:
 
Ensure full compliance with the Occupational Health and Safety Act 85 of 1993 and applicable regulations
Support the implementation and maintenance of the company’s OHS management system
Coordinate OHS activities, including inspections, audits, and risk assessments
Assist with legal appointments (e.g. OHS Representatives, First Aiders, Fire Fighters) where applicable
Ensure that statutory signage, safety equipment, and emergency procedures are in place and maintained
Maintain compliance documentation, including risk assessments, incident reports, and safety registers
 
Security Management:
 
Oversee all site security operations, including access control, guarding services, and surveillance systems (e.g. CCTV, alarms)
Manage and monitor security service providers and ensure contractual compliance
Implement and maintain site access control procedures for employees, visitors, and contractors
Investigate security incidents (e.g. theft, breaches) and implement corrective actions
Conduct regular security risk assessments and implement mitigation measures
Ensure emergency response protocols are in place (e.g. evacuations, incident escalation).
 
Risk Management & Incident Control:
 
Identify hazards and conduct risk assessments to mitigate workplace risks
Investigate incidents and near-misses, and implement corrective and preventative actions
Monitor compliance with safe work procedures and policies
Promote a culture of safety awareness and continuous improvement
 
Project & Contractor Coordination:
 
Coordinate facilities-related projects, including upgrades, refurbishments, and compliance improvements
Manage project timelines, budgets, and resources
Oversee contractor compliance with safety standards and site requirements
Support procurement processes related to maintenance and facilities services
 
Reporting & Administration:
 
Prepare and maintain reports on maintenance, compliance, incidents, and projects
Track KPIs such as maintenance completion rates, downtime, and compliance status
Maintain accurate records for audits and internal review
 
Requirements:
 
Relevant bachelor’s degree or equivalent
Combination of an appropriate facilities and maintenance qualification coupled with work experience.
SAMTRAC or similar safety qualification (highly beneficial).
Proven experience in facilities management, maintenance coordination, or property management
Strong knowledge of the Occupational Health and Safety Act 85 of 1993 and relevant regulations
Experience implementing preventative maintenance systems
Understanding of building systems (electrical, plumbing, HVAC, etc.)
Strong contractor and vendor management experience
Excellent organisational, problem-solving, and planning skills
Ability to manage multiple priorities in a fast-paced environment
Strong reporting and administrative skills
Proficient in MS Office (Excel essential)
Supervisory and Team Leader skills with the ability to motivate, develop and supervise others.
Strong attention to detail and accountability
Proactive and solutions-driven mindset
Ability to influence and enforce compliance
Strong interpersonal and communication skills
High level of integrity and professionalism