FINANCE CO-ORDINATOR

FINANCE CO-ORDINATOR

Our client is seeking to employ a Finance Co-ordinator.

Financial Management

- Monitor and check accounts due for payment - 7th each month

- Monitor and check accounts due for payment - 25th each month

- Process and reconcile all bank accounts and review supporting

documentation

- Check, approve and load prepayments and MISC on a daily basis

- Period End reports – monthly (roll forward to next month on

Buildsmart)

- Petty Cash Reconciliation (excel sheet) monthly when required

2. Processes Management

- Manage all elements regarding Petty Cash

- Export Bank Statements & Cash Book and provide to manager

- Attend to Supplier Costing that consist of the 30-day accounts on a

monthly basis

- Outstanding orders listing – 3-4 times a month (includes closing and

cancelling PO’s)

- Manage all prepayments listing by checking and sending to

procurement on a monthly basis (excel sheet)

- Check pricing and request corrections from Procurement

3. Administrative Management

- Check and verify pricing on PO’s and allocation for Procurement

Department and provide advise relating to queries, credits, and

capturing when required.

- Check and verify accounts for payments and VAT submission where

after accurate reporting is to be done.

- Attend to BEE activities which include the export of all BEE spend on

BuildSmart, managing Socio Economic Development by loading

payment as and when required, requesting thank you letters,

download pop’s.

- All BEE documents to be uploaded onto Dropbox, and captured on

spreadsheet.

- Ad hoc assistance to various departments with financial info as and

when required.

4. Account Management

- Check and finalise all COD creditors and monthly accounts for

payment.

- Manage account payables and receivable activities in a timely

manner.

- Manage all fortnightly and month end subbie and creditors payments

by checking and loading for signoff.

5. Manage Buildsmart system

- Period End & Year End - Accounts

- Check outstanding orders, export and email to procurement

- Close completed orders

- Add new contracts & delivery addresses

- Add new users and assign rights & access as and when required

- Add divisions as and when required

- Change subcontractor certificate users - fortnightly & new PO''s (QS''s)

- Cancel Subbie PO''s as and when required

Job Activities are processes of achieving main objectives %

- Approve stationery requisitions for office staff

- System updates as and when required

ESSENTIAL REQUIREMENTS

KNOWLEDGE

- Computer Knowledge

- VAT Background

- Accounting Background

- Payroll Background

- Buildsmart experience advantageous

SKILLS

- Administration Skills

- Statutory Returns

- Attention to Detail & Accuracy

- Math and calculations

- Ability to deal with pressure

MINIMUM EDUCATION AND TRAINING

QUALIFICATIONS:

- National Diploma in Finance or Accounting

- Degree in Finance or Accounting

MINIMUM EXPERIENCE

- 5-10 years of finance experience

- Debtors and Creditors experience

SALARY: R30 000- R32 000 per month CTC

Should you fit the profile kindly forward your CV to