Expense Clerk

SUMMARY:
Our client is seeking a detail-oriented and proactive Expense Clerk (Accounts Payable) to manage the full creditors and expense function within a fast-paced, professional environment. The successful candidate will be responsible for ensuring accurate financial processing, strong cost control, and timely supplier payments, while supporting month-end reporting and financial compliance.

POSITION INFO:
Our client is a well-established, high-performing property and investment-focused business with a strong reputation for financial discipline and operational excellence.

Reporting directly to the Chief Financial Officer (CFO), the Expense Clerk will take ownership of the full Accounts Payable (AP) function, including expense processing, reconciliations, journals, and payment administration. The role requires strong Excel capability (advanced level) and working knowledge of Xero accounting software, with a strong focus on accuracy, efficiency, and tight financial control.

Key Responsibilities:

• Full Accounts Payable (AP) function, including invoice capturing, processing, and verification
• Preparation and posting of journals, including accruals, corrections, and reclassifications
• Bank allocations and reconciliation of supplier payments
• Processing and reconciling company credit card transactions and employee expense claims
• Preparation and loading of monthly supplier payment runs, ensuring all deadlines are met
• Maintenance of creditors trackers, supplier ageing reports, and payment schedules
• Monitoring, tracking, and reporting on company expenditure and spend analysis
• Preparation of spend reports and cost tracking dashboards using Excel
• Assistance with month-end close processes, including reconciliations and reporting support
• Resolution of supplier queries and maintenance of strong vendor relationships
• Ensuring accurate filing, audit support, and adherence to internal financial controls

• 2–5 years’ experience in an Accounts Payable / Expense / Creditors role
• Strong exposure to month-end processes, reconciliations, journals, and financial reporting support
• Strong understanding of Accounts Payable principles and basic accounting practices
• Advanced Excel skills (pivot tables, VLOOKUPs, reporting, and data analysis essential)
• Working knowledge of Xero or similar ERP systemy
• Ability to manage multiple deadlines in a high-volume transactional environment
• Strong organisational and time management skills
• Excellent communication skills for supplier and internal stakeholder engagement

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