Executive Secretary

Recruiter:

The Hiring House

Job Ref:

JHB000859/LM

Date posted:

Tuesday, November 3, 2026

Location:

Johannesburg, South Africa

SUMMARY:
We are seeking a highly mature and professional Executive Personal Assistant, ideally with extensive experience supporting C-suite executives. The successful candidate will be responsible for providing dedicated support to the CEO and Directors and should possess exceptional organisational, communication, and stakeholder management skills

POSITION INFO:
Qualification
Requirements

Relevant tertiary qualification in Human Resources Management, Business Management, Industrial Psychology or a related field.
Secretarial, Executive Assistant, Office Administration or Business Administration qualification is essential.
Diploma in Office Management, Business Administration or a related field would be advantageous.
Governance, company secretarial or project coordination training would be advantageous.

Experience and Skills Requirements

Minimum 8-10 years' experience in an executive secretarial, executive assistant or senior administrative support environment.
At least 5 years' experience supporting senior executives or Executive Committee members within a complex corporate environment.
Experience within the mining, minerals processing, engineering or industrial environment would be advantageous.
Demonstrated experience in managing complex executive diaries and schedules.
Experience coordinating Executive Committee and senior management meetings.
Strong minute-taking, action-tracking and follow-through capability.
Experience coordinating executive reports, presentations and meeting documentation.
Experience managing confidential and highly sensitive information.
Experience coordinating domestic and international executive travel.
Experience in visa and international travel requirements would be advantageous.
Experience managing senior internal and external stakeholder relationships.
Previous experience coordinating or supervising administrative support staff would be advantageous.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Excellent written and verbal communication skills.
Strong report-writing, proofreading and document-presentation capability.
Exceptional planning, organisation and time-management ability.
Ability to manage multiple priorities and conflicting deadlines.
Excellent attention to detail.
Strong problem-solving ability and initiative.
High levels of professionalism, integrity and discretion.
Ability to exercise sound judgement when dealing with confidential or sensitive matters.
Strong stakeholder-management and interpersonal skills.
Ability to remain calm and effective under pressure.
Ability to anticipate executive requirements and work proactively with limited supervision.
Strong cost awareness and financial administration capability.
Flexibility to work outside normal office hours when required by executive travel, meetings or business commitments.
Must have own reliable means of transport.
Valid driver’s Licence code B, EB or C1

Please call us on for more information.
NB: Should you not hear from us in 6weeks please consider your application unsuccessful.

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