Executive Personal Assistant - Table View - R30,000 per month

Recruiter:

West Coast Personnel

Job Ref:

OKAD0318-1

Date posted:

Friday, March 18, 2022

Location:

table view, Western Cape, South Africa

Salary:

R30,000 per month

SUMMARY:
Executive Personal Assistant - Table View - R30,000 per month

JOB DESCRIPTION:

Executive Personal Assistant - Table View - R30,000 per month

Attending sales meetings on Mondays, taking minutes and distributing
Monday Meeting Duty Roster (yearly) and weekly reminder with expected attendance figures
All admin / office work requested by MD
Co-ordination of diary / calendar bookings for MD (iCal)
All ordering of office supplies / stationery / corporate identity items / office furniture
Signing off Invoices, sending thru to Finance Department and following up on payments
Controlling office keys
Arranging Year-End Function and assisting with any other functions organized by MD
Any errands out and about from time to time as requested by MD
Attending to correspondence
Confirm and Calculate Tele-canvassers weekly hours and submit to Finance for monthly payment
Co-ordination of bi-monthly MANCO Meeting
Travel Arrangements (Domestic & International) for MD
Human Resources:
- Ø Facilitating onboard documentation for all new admin / agents and exiting of admin / agents (Service Agreement, Letter of Employment, HR Form, Computer Input Sheet, Policies & Procedures and Agent Exit Form)
- Ø Updating of Policies & Procedures
- Ø Applying and controlling of FFC and renewals
- Ø Co-ordination of yearly PPRA - Continued Professional Development
- Ø Applying and liaising City of Cape Town Board Permits and renewals
- Ø Liaise with LabourNet on any legal issues and maintenance of Labour Policies
- Ø Update Windeed with current users
- Ø Update Birthday and Anniversary list and iCal
- Ø Purchase of Birthday Gifts for Administrators
- Ø Co-ordination of Leave and submission of Admin Leave
- Ø Assist with Recruitment by MD / Office Managers
- Ø Co-ordination of Training
- Ø Co-ordination of Head Office Training
- Ø COVID Vaccine
- Ø Liaise with ADMIN on their databases and updating with new employees and exiting employees and Birthdays
- Ø Submission of Services SETA (WSP / ATR)
- Ø Prepare Tax Directive letters for Agents

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Executive Personal Assistant - Table View - R30,000 per month

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