Executive Personal Assistant

SUMMARY:
Our client, a giant in their industry, currently seeks an Executive Personal Assistant who will be responsible for providing superior executive administration support to the Group’s Directors.

POSITION INFO:

Minimum Job Requirements:

• Diploma in Executive Secretarial/Office Management or related field.
• Min 10+ years’ experience in an Executive Personal Assistant, Executive Secretary or Office Management function.
• Advanced proficiency with Microsoft Office.
• Exceptional planning and organising skills and the ability to handle multiple tasks simultaneously.
• Proven track record of maintaining utmost confidentiality.

Key Performance Areas:

• Provide effective and efficient personal assistance and administrative support to the Group’s Directors.
• Co-ordinate Directors’ calendars and omnibus.
• Compile itineraries for internal and external Directors.
• Respond to and manage internal and external requests for the Directors.
• Prepare correspondence including reports, letters, memos, meeting agendas and minutes.
• Assist in the development of presentations.
• Process quotations, purchase orders, invoices and ensure payments are made timeously.
• Manage travel requirements and expenses.
• Organise and finalise logistics for conferences and meetings, including all travel bookings and catering.
• Carry out general office administration duties.
• Stand-in for other Executive Assistant team members.

Competencies:

• Excellent communication and interpersonal skills, with the proven ability to build strong relationships.
• Ability to communicate effectively with all stakeholders.
• Conscientious work ethic and proven ability to work efficiently and accurately and deliver high quality work.
• Ability to work effectively and proactively under pressure within limited time constraints.
• Willingness to go the extra mile and work beyond normal hours of work whenever required.
• Excellent attention to detail.
• Proven track record as an effective and harmonious team player, with an ability to manage conflict effectively.
• Demonstrated initiative and flexibility to adapt to developing situations.
• Demonstrated ability to exercise good judgement.
• A self-starter who is able to work independently with minimal (or no) supervision.
• Good command of the English language, verbal and written.
• Valid Driver’s licence.
• Willingness to travel.

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