Executive Personal Assistant

SUMMARY:
Our client is looking for a highly organised, energetic and professional Executive Personal Assistant to provide dedicated support to their Managing Directors. This is a fast-paced role suited to someone who genuinely enjoys working at an executive level, is confident managing multiple priorities, and takes pride in being one step ahead.

POSITION INFO:
Key Responsibilities:

• Provide comprehensive executive and administrative support to the Managing Directors.
• Manage and coordinate diaries, meetings, appointments and schedules.
• Assist with travel arrangements, bookings and itineraries when required.
• Prepare correspondence, reports, presentations, documents and other executive information.
• Manage and maintain accurate records, databases and administrative systems.
• Work with various online portals and platforms, including capturing, updating and retrieving information.
• Conduct research and gather information as required by the Managing Directors.
• Prepare and maintain Excel spreadsheets, reports and data.
• Assist with monitoring deadlines, follow-ups and outstanding tasks.
• Coordinate communication between the Managing Directors and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with ad hoc projects, tasks and research as required.
• Proactively identify what needs to be done and take initiative without always being asked.
• Provide general administrative and organisational support to ensure the Managing Directors can operate efficiently.
• Be flexible and willing to work overtime when required, particularly when business demands or deadlines require it.

• Previous experience as an Executive Assistant or Personal Assistant.
• A passion for executive PA/administrative work.
• Strong Excel skills.
• Excellent computer literacy and the ability to quickly learn and navigate new systems and online portals.
• Strong research skills and an ability to find, understand and summarise information.
• Excellent written and verbal communication skills.
• Professional and presentable appearance.
• High energy and the ability to thrive in a busy, fast-paced environment.
• Confident personality with the ability to communicate effectively with people at all levels.
• Ability to manage multiple priorities and remain calm under pressure.
• High level of discretion when dealing with confidential information.
• Flexibility regarding working hours when required.