Executive Personal Assistant

SUMMARY:
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POSITION INFO:

JOB DESCRIPTION
We are seeking an experienced, professional and highly organized Executive Personal Assistant to provide
comprehensive support to the Gauteng Directors. The successful candidate will be responsible for, amongst
other things, managing executive schedules, coordinating meetings and travel arrangements, supporting
project administration, and ensuring the efficient execution of administrative and operational functions. This
role requires a proactive individual with excellent communication skills, exceptional attention to detail, superb
presentation and the ability to maintain the highest level of confidentiality. The successful incumbent will
report to the Directors in Gauteng and the Executive Personal Assistant in Cape Town.

He/she will also have to:

POSITION REQUIREMENTS
• Manage and coordinate the diaries, schedules and appointments for the Gauteng Directors.
• Arrange and coordinate meetings, including the preparation of agendas, presentations, meeting packs,
minute-taking and following-up on action items.
• Co-ordinate Gauteng travel arrangements, accommodation, itineraries and online bookings, including
vehicle rentals, airport parking and guesthouse accommodation.
• Prepare reports, presentations, spreadsheets, correspondence and other executive documentation as
required.
• Provide administrative and project support, including progress tracking, executive reporting, tender
submissions and following up on outstanding actions.
• Screen, prioritise and manage incoming communications, requests and confidential information.
• Maintain accurate filing systems, records and documentation, ensuring confidentiality at all times.
• Liaise and collaborate with the Cape Town Executive Personal Assistant, including the submission of ad
hoc administrative tasks and the co-ordination of office support services.
• Perform general personal assistant duties, special projects and ad hoc assignments as required.

QUALIFYING EXPERIENCE
• Relevant tertiary qualification in Business Administration, Office Management or a related field would be
advantageous.
• Advanced proficiency in Microsoft Office suite (Excel, Word, PowerPoint and Outlook).
• Minimum 10 years' experience as an Executive Assistant or Personal Assistant supporting senior
management.
• Experience in project administration and reporting would be advantageous.
• Valid driver's license and own transport preferred.

QUALIFYING ATTRIBUTES
• Exceptional organizational, planning and time-management skills.
• High level of professionalism, discretion and integrity.
• Strong communication (verbal and written) and interpersonal skills with proven ability to engage and
manage stakeholders effectively.
• Ability to work independently, take initiative and solve problems effectively.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities, work under pressure and meet tight deadlines.

We regret that it is not possible to contact all unsuccessful applicants. Applicants who have not been
contacted within fourteen (14) days from the date of their submission should consider their application
unsuccessful.

Please note that the successful candidate will receive a formal, written offer of employment after all
applicable pre-employment checks have been completed. This offer will only be valid if it is signed by a
company representative authorized to make such an offer. Representations made on behalf of the
company in any other form do not constitute valid offers of employment and should not be construed as
such.