Events Coordinator

SUMMARY:
Are you highly organised, energetic, and passionate about creating seamless events?
Our client is seeking a proactive Function/Events Coordinator to plan, manage, and execute unforgettable functions/Weddings.
This role requires exceptional organising and planning skills, attention to detail, adaptability, and excellent communication skills, with the ability to handle last-minute changes and ensure every event runs smoothly.
If you thrive in fast-paced environments, enjoy working with people, and have a flair for hospitality, this could be the perfect opportunity for you.

POSITION INFO:
Minimum requirements:

• Matric.
• At least 3 years plus relevant experience coordinating events, guest services, or hospitality operations is a plus.
• Strong administration skills with capabilities in planning, scheduling, invoicing, and follow-ups.
• Willing and able to work extended hours during events.
• Highly organised and able to plan multiple tasks and events efficiently.
• Owns a car, is willing to travel, and the candidate must be able to sleep over if needed.
• Communicates clearly and professionally with clients, suppliers, and team members; English and Afrikaans are preferred. 

• Attention to detail and able to manage all small aspects of a function without mistakes.
• Adaptable and able to solve problems quickly, handling last-minute changes efficiently.
• Works well in a team and respects authority, taking constructive feedback positively.
• Presents professionally and maintains a neat and tidy appearance.
• Has no significant family constraints that interfere with long hours.
• Maintains energy and focus during long and stressful events.

• Plan and coordinate all aspects of functions and events.
• Liaise with clients, suppliers, and team members to ensure smooth operations.
• Prepare schedules, invoices, and follow-up documentation.
• Manage event budgets and resources efficiently.
• Oversee guest services and hospitality arrangements.
• Adapt plans quickly to accommodate last-minute changes or issues.
• Supervise staff during events and provide guidance where necessary.
• Ensure venues and event spaces are set up according to specifications.
• Maintain professional presentation and behaviour at all times.
• Report post-event outcomes and feedback to management.