Events Co-ordinator

SUMMARY:
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POSITION INFO:

Event Coordinator – Corporate Events

Location: South Africa (On?site; national travel as required)
Type: Permanent
Remuneration: Market?related

Make moments that move business.

Own every detail from brief to debrief.

About the Role

You’ll coordinate small to medium?scale corporate events end?to?end turning briefs into budgets, timelines and operational plans, then leading execution through to post?event reconciliation and reporting. Expect a balance of project admin, supplier management, onsite operations and client communication, with a strong focus on financial discipline and documentation. 

Who the Client Is

A well?established corporate events division within a diversified services group. The team delivers conferences, roadshows and brand activations for blue?chip clients, with a culture that values service excellence, cost transparency and rigorous compliance.

What You’ll Do

• Coordinate events independently from concept and venue sourcing to planning, implementation, onsite management, reporting and debrief. 

• Draft and manage core documents: budgets, operations plans/spec guides, post?event reports, agendas and minutes; maintain accurate electronic filing. 

• Drive financial processes: load and track POs, supplier registrations and invoices; prepare cash?flow and income forecasts; complete reconciliations and submit within agreed timeframes. 

• Engage clients proactively: run status meetings, document scope changes, and respond to new briefs with on?time concepts and costings. 

• Manage supplier procurement and compliance: obtain competitive quotes, vet vendors, negotiate terms, and ensure OHS/POPI/contractual adherence. 

• Support business development: assist with proposals/tenders, creative concepts and pricing; contribute to CRM and client retention activities. 

• Uphold policies and SHE: follow company systems and templates; maintain OHS files for allocated events; support audits and risk controls. 

What You Bring

• 3+ years’ solid experience coordinating and administering events/projects; tertiary studies in events/project/marketing/hospitality/public relations an advantage. 

• Advanced MS Office (especially Excel and PowerPoint); confident with financial paperwork and reconciliations. 

• Meticulous attention to detail, time management and multi?tasking; calm, service?oriented communicator who handles pressure and conflict professionally. 

• Willingness to travel, work overtime and some weekends aligned to event schedules. 

What Success Looks Like

• Events delivered safely, on brief, on budget and on time with clear post?event reports and learnings captured. 

• Clean finances: accurate budgets, timely POs/invoices, reconciliations submitted within required deadlines, and transparent cash?flow tracking. 

• Strong vendor ecosystem: vetted, compliant suppliers delivering value and meeting SLA and OHS requirements. 

• Delighted clients: proactive updates, documented scope control, and repeat business driven by measurable outcomes. 

Realistic Preview: Rewards & Challenges
This role mixes creative hustle with disciplined execution. You’ll juggle deadlines, budgets and on?site curveballs often after hours while earning the satisfaction of seamless events and trusted client relationships. Success demands structure, stamina and service excellence. 

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