Equipment Quotations Administrator

SUMMARY:
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POSITION INFO:

EQUIPMENT QUOTATIONS ADMINISTRATOR

Location: Heidelberg, Gauteng
Industry: Equipment / Industrial
Employment Type: Full-Time
Salary: Market-related, based on experience and qualifications

We are looking for a highly organised, detail-oriented and customer-focused Equipment Quotations Administrator to support the sales team. The successful candidate must have a technical mindset, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

• Prepare and issue accurate equipment quotations.

• Source pricing, product information and lead times from suppliers.

• Provide administrative and operational support to the sales team.

• Convert approved quotations into sales orders and ensure correct processing.

• Liaise with suppliers regarding availability, pricing and delivery schedules.

• Maintain accurate quotation, customer and supplier records.

• Track outstanding quotations and assist with converting opportunities into sales.

• Generate reports and provide updates on quotation activity.

• Ensure all documentation is accurate and complies with company procedures.

• Assist with general administration and ad hoc projects.

ESSENTIAL REQUIREMENTS

• Grade 12 / Matric.

• 3–5 years’ relevant experience in administration, quotations, sales support or customer service.

• Strong technical background / technical awareness.

• Fully computer literate, including Excel, Word and Outlook.

• Experience with ERP and/or CRM systems will be advantageous.

• Strong numerical and analytical ability.

• Excellent attention to detail.

• Strong verbal and written communication skills.

• Fluent and fully bilingual in English and German.

• Ability to work with international colleagues and suppliers, particularly in Germany.

• Strong organisational and problem-solving skills.

• Ability to work independently and as part of a team.

• Able to manage multiple tasks, prioritise effectively and meet deadlines.

• Proactive, dependable and results-driven.

ADVANTAGEOUS EXPERIENCE

• Experience in an industrial, engineering, manufacturing or equipment sales environment.

• Understanding of pricing structures and margins.

• Experience with supplier coordination, order processing and logistics.

CANDIDATE SCREENING QUESTIONNAIRE

In order for us to submit a complete application to our client, we kindly request the following information.

Please note that it is always advised to provide comprehensive answers — this helps the Hiring Manager better understand your level of experience and creates a strong impression of your interest in the role:

• Where do you currently live?

• Will you be able to work in Heidelberg?

• How many years of relevant quotations, sales support or administrative experience do you have?

• Please describe your technical background and experience.

• What experience do you have preparing quotations and processing sales orders?

• Which ERP and/or CRM systems have you worked with?

• How would you rate your Excel skills, and what functions do you regularly use?

• Are you fluent in both English and German? Please indicate your level of proficiency in each.

• Please describe your current or most recent salary package and your salary expectation.

• What is your notice period / or are you available immediately?

• Please send me your latest CV if you are interested and meet the requirements.