Documentation Controller

Recruiter:

Persona Staff

Job Ref:

CPT005475/AT

Date posted:

Friday, May 16, 2025

Location:

Stellenbosch, South Africa

SUMMARY:
Exciting Opportunity: Documentation Controller – Stellenbosch

Are you an organized, detail-driven professional looking to make an impact in the logistics industry? Our client, a well-established logistics and transport solutions company based in Stellenbosch, is seeking a Documentation Controller to join their operations team. If you thrive in a fast-paced environment and enjoy ensuring seamless shipment processing, this role is for you!

POSITION INFO:

Your Key Responsibilities:

Accurately capture consignee instructions in the system.
Ensure final file covers are received before vessel sailing.
Manage a minimum annual volume of 600 containers (complexity dependent).
Submit shipping instructions to shipping lines before the deadline.
Prepare, process, and submit essential documents like PPECB’s, Phyto’s, Certificates of Origin, Cargo Dues, EUR 1’s, and Form A’s, in compliance with legislation.
Assist clients in updating shippers, contacts, and instructions on the system.
Keep systems updated and accurate at all times.
Log costs, delays, and important shipment notes in the system.
Complete invoice details and Form 7s within 30 days of vessel departure.
Report documentation or client-related concerns to management.
Collaborate with various internal departments to resolve flagged issues.
Work directly with clients to ensure all required documents and information are received.
Communicate with third-party service providers for smooth operations.
Handle client queries efficiently, ensuring a seamless documentation process.

What You’ll Need to Bring:

Grade 12/Matric (essential).
Diploma in Logistics or Supply Chain Management (preferred).
Minimum of 2 years experience in Freight Forwarding & Logistics (exports).
Ability to work under pressure and meet deadlines.
After-hours availability is a must.
Proficiency in Google Workspace, Excel, and Inttra.
Strong organizational and communication skills.
Ability to collaborate with multiple stakeholders across departments.

Location: Stellenbosch
Ready to take the next step? Send your CV to

Only shortlisted candidates will be contacted. If you do not receive feedback within 48 hours, consider your application unsuccessful.

Persona Staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant. By applying, you consent to the processing of your personal information for recruitment purposes.

Similar jobs you might be interested in:

Documentation Controller
Location: Stellenbosch
Salary:
Exciting Opportunity: documentation controller – StellenboschAre you an organized, detail-driven professional looking to make an impact in the logistics industry? Our client, a well-established logistics and transport solutions company based in Stellenbosch, is seeking a documentation controller to join their operations team. If you thrive in a fast-paced environment and enjoy ensuring seaml...
4 days ago

Documentation Controller
Location: Stellenbosch
Salary:
Exciting Opportunity: documentation controller – StellenboschAre you an organized, detail-driven professional looking to make an impact in the logistics industry? Our client, a well-established logistics and transport solutions company based in Stellenbosch, is seeking a documentation controller to join their operations team. If you thrive in a fast-paced environment and enjoy ensuring seaml...
2 days ago

Documentation Controller
Location: Stellenbosch
Salary:
Exciting Opportunity: documentation controller – StellenboschAre you an organized, detail-driven professional looking to make an impact in the logistics industry? Our client, a well-established logistics and transport solutions company based in Stellenbosch, is seeking a documentation controller to join their operations team. If you thrive in a fast-paced environment and enjoy ensuring seaml...
4 days ago

Logistics Coordinator
Location: Stellenbosch
Salary: Market related
Our client is looking for a detail-oriented Logistics Coordinator with a minimum of two years' exper
4 days ago

HUB Manager
Location: Cape Town
Salary:
1 day ago

Electrician
Location: Cape Town
Salary:
Our client, based in the Northern Suburbs of Cape Town, is an Internationally established steel processing company. They are seeking an experienced Electrician to join their dynamic team.
4 days ago

Electrician
Location: Cape Town
Salary:
Electrician Our client, based in the Northern Suburbs of Cape Town, is an Internationally established steel processing company. They are seeking an experienced Electrician to join their dynamic team.
5 days ago

Electrician
Location: Cape Town
Salary:
Electrician Our client, based in the Northern Suburbs of Cape Town, is an Internationally established steel processing company. They are seeking an experienced Electrician to join their dynamic team.
6 days ago

Debtors Supervisor
Location: Cape Town
Salary: 350 000 Annually
Join my client in ensuring effective debtors management and financial stability for their company!
9 days ago

Electrical QC Controller
Location: Cape Town
Salary:
10 days ago

Documentation Controller

Your Key Responsibilities:

What You’ll Need to Bring:

Similar jobs you might be interested in:

Jobseekers

Recruiter

General