Document Management / Archiving Trainee

Recruiter:

Hlabahlosile

Job Ref:

Cariena/Trudie

Date posted:

Wednesday, January 21, 2026

Location:

Johannesburg, South Africa

Salary:

Annual Salary

SUMMARY:
We’re looking for a Document Management / Archiving Trainee to support records control, document compliance, and digital archiving activities.

POSITION INFO:

Melrose, Johannesburg

This is a graduate / entry-level role ideal for someone wanting to build a long-term career in records management, document control, and information governance.

Requirements:

BTech or BCom in Document Management, Records Management, Archiving, or similar
Basic understanding of document control principles
Exposure to digital document systems and MS Office
Strong attention to detail, organisation, and confidentiality

Key duties include:

Assisting with filing, indexing, archiving, and retrieval of documents
Maintaining document registers, metadata, and version control
Supporting audits, compliance checks, and retention schedules
Using DMS/EDRMS systems and basic AI tools (OCR, tagging, search)
Assisting with scanning, digitisation, and document migration projects
Supporting internal teams with document-related queries

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