Developments Transfers Secretary (Junior and Senior)

SUMMARY:
Our client, a respected legal practice, is seeking experienced and detail-oriented Developments Transfers Secretary to join their team. (Junior and Senior)
This role is focused on supporting the development transfers department through accurate document management, clear client communication, and adherence to established workflows and compliance requirements. The ideal candidate is proactive, organized, and able to deliver high-quality service in a deadline-driven environment.

POSITION INFO:

Key Responsibilities:

• Provide accurate and timely progress reports to clients, agents, and referral sources.
• Manage and consult with clients to ensure all documentation is complete and compliant.
• Maintain strict compliance with SARS and municipal requirements to avoid delays or rejections.
• Ensure consistent adherence to turnaround times and internal workflow procedures.
• Manage the GhostConvey diary and monitor system alerts to ensure smooth case progression.
• Capture and maintain accurate data on internal systems, ensuring information is up-to-date and accessible.
• Effectively manage emails, desktop organization, and digital filing systems.
• Uphold client service standards through professionalism, integrity, and confidentiality.

Key Competencies:

• Exceptional attention to detail, with strong planning and time management skills.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to perform well under pressure and adapt to changing priorities.
• Strong working knowledge of Microsoft Office and conveyancing systems (especially GhostConvey).
• Team player with the flexibility to support broader team functions when required.

Minimum Requirements:

• Minimum of 3 years experience of currently working on Development Transfers as a Conveyancing Secretary