Debtors Controller

SUMMARY:

An established agricultural chemical distributor is seeking a Debtors Controller to be responsible for the effective maintenance, administration, and servicing of the company’s debtors (accounts receivable) ledger. This role ensures timely collections, accurate customer account management, and strong credit control to minimise bad debts and optimise cash flow.

POSITION INFO:

Minimum requirements for the role:

• Must have a National Senior Certificate (Grade 12) with Accounting or Mathematics as a subject
• Minimum 3 years’ proven experience in a Debtors / Credit Control environment, preferably in a retail or wholesale setting
• Strong working knowledge and hands-on experience with Sage Evolution (or similar ERP system)
• Excellent numerical accuracy, reconciliation skills, and attention to detail
• Strong verbal and written communication skills in both Afrikaans and English, with the ability to handle customer and internal queries professionally

• Managing and processing all customer and depot enquiries related to accounts, statements, and payments.
• Performing proactive debtors’ collection and following up on overdue accounts to ensure prompt payment.
• Handling the handover of non-paying clients to attorneys and external collection agencies when necessary.
• Processing new credit applications, performing credit checks, and approving or recommending credit limits.
• Creating and setting up new customers on the Sage Evolution system.
• Reviewing and processing limit increase applications for existing customers.
• Calculating and processing commission deductions from agents’ cash accounts.
• Accurately allocating customer payments and performing AR adjustments where required.
• Updating and maintaining customer information on both physical files and the Sage Evolution system.
• Preparing and sending weekly Age Analysis reports to agents and monthly customer statements.
• Charging monthly interest on overdue accounts and ensuring statements are issued timeously.
• Performing monthly reconciliations of the Debtors Control GL account and related bank accounts.
• Maintaining accurate debtors statistics and providing regular feedback to management on the status of outstanding debtors.
• Managing filing (liaising) and ensuring all debtor-related documentation is properly organised and accessible.