Debtors Clerk

SUMMARY:
a Well-established and growing industrial organisation that provides specialised technical solutions and services to a diverse customer base. Our business is built on quality, innovation, operational excellence, and exceptional customer service. We are committed to investing in our employees through continuous learning, career development, and opportunities for growth within a collaborative and professional environment.

POSITION INFO:
Purpose of the Role 
The Debtors Clerk is responsible for maintaining accurate debtor records, processing customer payments, reconciling accounts, monitoring outstanding balances, and supporting the finance team in ensuring effective cash flow management. 


The employee will have an integral role to play in the company, as they will be dealing with the customers daily. The employee will work hand-in-hand with the Projects department, Sales department and the Assistant Finance Manager to ensure that all jobs have been invoiced, and payments are made on a timely basis.

They will report to the Assistant Finance Manager, Financial Manager, and Managing Director of Company, as well as the Group Directors.
The Debtor Clerk will be offered the opportunity to not only grow and develop within the company but within the group as well. Argent Industrial Limited places emphasis on growth and development in its employees which allows opportunities for promotion and inter-subsidiary transfer to ensure an employee never remains stagnant.



DUTIES AND RESPONSIBILITIES
The Debtor Clerk will have the following responsibilities to fulfil:

• Process the Bank Receipts on a daily basis;
• Prepare a daily Debtor’s Book of what has been invoiced and paid;
• Assist with the processing of invoices and credit notes, when assistance is required from the Invoicing Clerk – approximately 250 to 350 invoices processed on a monthly basis;
• Reconcile customer accounts on a monthly basis;
• Send out statements on a monthly basis and follow up with customers on payment status;
• Submit credit applications to CGIC and update the customer’s record as changes occur;
• Perform Job Order Reconciliations to ensure all current jobs have been invoiced upon completion;
• Assist with reconciling the POD file;
• Prepare monthly forecast of debtor payments to be submitted to Head Office; and
• Assist with the Financial Team Admin work