Debtors Clerk

SUMMARY:
We are a dynamic, project-based engineering company specializing in boiler manufacturing and refurbishment, servicing clients across KwaZulu-Natal and beyond. Based between Durban and Umhlanga, our business operates in a milestone-driven, contract-focused environment making our debtors function far more involved than a typical accounts receivable role.
We are seeking a proactive, detail-oriented professional who understands the complexities of project billing, retention tracking, and progress claims within the construction or engineering sector.
This is an exciting opportunity to join a growing engineering business where your role directly impacts cash flow, project performance, and customer relationships.

POSITION INFO:
🔹 Key Duties & Responsibilities
As our Debtors / Project Billing Administrator, your responsibilities will include:

• Managing the full debtors’ function within a project-based engineering environment
• Preparing and submitting progress claims based on percentage completion or physical milestones
• Tracking and reconciling retention amounts (5–10%) held by clients
• Ensuring all invoices are supported by:
• Signed completion certificates
• Proof of work documentation
• Approved milestone confirmations
• Proactively following up (at least weekly) on all outstanding invoices
• Identifying reasons for unpaid invoices and taking appropriate action
• Escalating project or billing issues to relevant Sales Managers where required
• Providing weekly debtors aging reports with detailed commentary to management
• Meeting weekly with Sales Managers to review and resolve debtor queries
• Performing general accounts receivable and administrative duties as required

• Debtors Clerk
• Debtors Controller
• Accounts Receivable Manager
• Project Billing Clerk
• Progress Claims Administrator
• Contract Administrator
• Billings Lead
• Commercial Administrator

• Milestone-based billing
• Retention tracking
• Progress claims submissions
• Contract administration
• Supporting documentation management

• Strong reconciliation and analytical skills
• Excellent communication and follow-up ability
• Highly proactive and solution-driven
• Strong attention to detail
• Ability to work independently and report effectively to management