Debtors Administrator - Parow

Recruiter:

Time Personnel

Job Ref:

CPT005006/Jol

Date posted:

Friday, December 12, 2025

Location:

Parow, South Africa

SUMMARY:
Do you have experience in the full Debtors function?

Our client in the Northern Suburbs of Cape Town is seeking an experienced, detail-oriented professional to manage the full debtors function. The position requires excellent organisational abilities and strong time management skills to efficiently handle high volumes of documentation.

If you are a confident communicator, especially when it comes to following up on payments, this role is ideal for you.

POSITION INFO:
REQUIREMENTS

Grade 12, and a bookkeeping/accounting qualification will be an advantage
3 –5 years of debtors/accounts receivable experience
Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook
Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered)
Strong understanding of the full debtors function
Be able to process high volumes of paperwork accurately within set deadlines
Excellent communication skills are essential, both verbal and written
Understanding of the Logistic and Warehousing industry concepts would be highly advantageous, but not necessary
Methodical, and understand the follow-up and follow-through process
Excellent planning, organisational and time management skills (able to multitask and prioritise)
Ability to work well under pressure, and understands the importance of deadlines
Be prepared to work overtime from time to time

DUTIES

Obtaining of relevant information required for billing purposes
Preparation of billing and sending it on for approval
Posting of all invoices and credit notes relating to debtors once approved
Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously
Regular follow-up and reporting on outstanding debtors and expected payment dates
Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues
Capturing of receipts from debtors daily and clearing of the unallocated receipts control account
Performance of credit checks required for new debtors
Confirming/checking of Trade reference info and assisting with Trade references
Sending account approval letters to customers
Loading of new approved debtors on Sage Evolution, maintaining debtors’ files and saving supporting documentation
Assisting with billing and debtor-related queries
Assistance with audit process and selections about debtors
Sending of monthly ageing, and managing alerts in order to escalate where needed

Salary: Negotiable dependent on experience

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