Debtors Administrator Isando

SUMMARY:
Debtors Administrator
Isando
Proficient in Afrikaans and English (spoken and written)

POSITION INFO:
Job Summary:
To manage the F&I debtors book and assist with the overall debtors and creditors processes of the company, ensuring accuracy, compliance, and timely financial operations.
 
Key Responsibilities:
Debtors Management (F&I Book):

• Distribute monthly client statements (via Xpertek and Finance Department).
• Monitor daily banking activities for both the main and F&I bank accounts.
• Allocate payments and manage non-payments on Xpertek and manually captured deals in Excel.
• Capture monthly interest on Evolve.
• Perform monthly debit order scoping and loading for local clients via Xpertek and Business Online.

• Communicate with sales personnel and clients regarding late payments and arrears.
• Maintain and update arrear reports, debtor age analysis, and bounced reports.
• Prepare and issue Letters of Demand.
• Conduct risk analysis on debtors and prepare repo client files.
• Report overdue accounts (>60 days) to Sinosure and provide feedback as required.

• Ensure timely collection of outstanding payments.
• Reconcile accounts and resolve discrepancies efficiently.
• Maintain accurate records of all transactions and communications.
• Prepare monthly debtor reports.
• Collaborate with the finance team to streamline processes and maintain policy alignment.
• Implement credit control measures to minimize bad debt.
• Build and maintain positive client relationships to encourage prompt payments.

• Match invoices with requisitions, purchase orders, and goods received notes.
• Ensure contractual invoices align with respective contracts.
• Utilize correct GL and vendor accounts during processing.
• Apply correct VAT rates on all invoices.
• Prepare and submit creditors’ reconciliations.
• Ensure timely payments and follow up on Accounts Payable queries.
• Distribute remittance advices post-payment and file invoices per protocol.

• Maintain strong working relationships with the finance department.
• Perform general administrative tasks and contribute to special projects as required.
• Complete any reasonable and lawful tasks assigned by a superior.