Debtors Administrator (Automotive)

SUMMARY:
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POSITION INFO:

AUTOMOTIVE INDUSTRY 

FLUENT IN AFRIKAANS

Debtors Administrator

Managing the F&I Debtors book

• Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients
• Monitor Daily Banking (Main Bank account / F&I Bank account).
• Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel
• Monthly interest capture on Evolve
• Monthly debit order scoping for all local clients on Xpertek
• Monthly debit order loading on Business Online for local clients
• Arrear Account Management:
  • Communication with respective sales persons / clients in respect to late payment and arrear amounts
  • Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.
  • Preparation and issue of Letters of Demand
  • Perform risk analysis on debtors and preparation of Repo Clients files
  • Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a needs basis

Assisting with managing the overall Company’s Debtor book

• Ensuring timely collections on outstanding payments
• Reconciling accounts and resolving discrepancies with efficiency and professionalism
• Maintaining accurate records of all interactions and transactions
• Preparing monthly reports of all interactions and transactions
• Collaborating with finance team to improve processes and ensure alignment with company policies
• Implementing effective credit control procedures to minimize bad debt
• Building and maintain strong relationship with clients to facilitate the prompt payment

Assisting with adhoc creditors payments.

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure invoices related to contracts agree to the contract
• Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module
• Ensure that the correct VAT is applied to invoices
• Preparation and submission of creditors’ reconciliations
• Timeous payment of invoices and follow-up on AP queries
• Forward remittance advices to suppliers after completion of payment run
• File all invoices after payment run according to the agreed filing protocols
• Maintain a good relationship with finance department.
• General administrative duties and special project work as required.
• Any reasonable and lawful tasks required from superior from time to time.

Minimum Requirements:

• B.com in Accounting OR Financial Qualification
• Minimum 5 years experiences in similar role
• Code 8 licence
• Proficiency in Microsoft Office.

Personal Attributes:

• Good housekeeping and
• Good time management
• Confident and proactive approach- anticipates issues and requirements
• Strong Communication skills