Debtors Administrator (Automotive)

Recruiter:

Hlabahlosile

Job Ref:

2892128209

Date posted:

Friday, July 18, 2025

Location:

Johannesburg, South Africa

SUMMARY:
-

POSITION INFO:

AUTOMOTIVE INDUSTRY

FLUENT IN AFRIKAANS

Debtors Administrator

Managing the F&I Debtors book

Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients
Monitor Daily Banking (Main Bank account / F&I Bank account).
Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel
Monthly interest capture on Evolve
Monthly debit order scoping for all local clients on Xpertek
Monthly debit order loading on Business Online for local clients
Arrear Account Management:
- Communication with respective sales persons / clients in respect to late payment and arrear amounts
- Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.
- Preparation and issue of Letters of Demand
- Perform risk analysis on debtors and preparation of Repo Clients files
- Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a needs basis

Assisting with managing the overall Company’s Debtor book

Ensuring timely collections on outstanding payments
Reconciling accounts and resolving discrepancies with efficiency and professionalism
Maintaining accurate records of all interactions and transactions
Preparing monthly reports of all interactions and transactions
Collaborating with finance team to improve processes and ensure alignment with company policies
Implementing effective credit control procedures to minimize bad debt
Building and maintain strong relationship with clients to facilitate the prompt payment

Assisting with adhoc creditors payments.

Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
Ensure invoices related to contracts agree to the contract
Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module
Ensure that the correct VAT is applied to invoices
Preparation and submission of creditors’ reconciliations
Timeous payment of invoices and follow-up on AP queries
Forward remittance advices to suppliers after completion of payment run
File all invoices after payment run according to the agreed filing protocols
Maintain a good relationship with finance department.
General administrative duties and special project work as required.
Any reasonable and lawful tasks required from superior from time to time.

Minimum Requirements:

B.com in Accounting OR Financial Qualification
Minimum 5 years experiences in similar role
Code 8 licence
Proficiency in Microsoft Office.

Personal Attributes:

Good housekeeping and
Good time management
Confident and proactive approach- anticipates issues and requirements
Strong Communication skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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