Debtors Administrator

SUMMARY:
We are currently seeking a Debtors Administrator for our client in the Automotive Industry, based in Isando JHB.

POSITION INFO:
Job Description:

• Managing the F&I Debtors book.
• Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients.  
• Monitor Daily Banking (Main Bank account / F&I Bank account).  
• Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.  
• Monthly interest capture on Evolve.  
• Monthly debit order scoping for all local clients on Xpertek.  
• Monthly debit order loading on Business Online for local clients. 

• Arrear Account Management:  
• Communication with respective salespersons / clients in respect to late payment and arrear amounts.  
• Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.  
• Preparation and issue of Letters of Demand. 
• Perform risk analysis on debtors and preparation of Repo Clients Files.  
• Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a need's basis.  

• Assisting with managing the overall Company’s Debtor book 
• Ensuring timely collections on outstanding payments.  
• Reconciling accounts and resolving discrepancies with efficiency and professionalism.  
• Maintaining accurate records of all interactions and transactions. Preparing monthly reports of all interactions and transactions.  
• Collaborating with finance team to improve processes and ensure alignment with company policies.  
• Implementing effective credit control procedures to minimize bad debt.  
• Building and maintain strong relationship with clients to facilitate the prompt payment.  
• Assisting with adhoc creditors payments. 
• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.   
• Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.   
• Ensure invoices related to contracts agree to the contract.  
• Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module.  
• Ensure that the correct VAT is applied to invoices.  
• Preparation and submission of creditors’ reconciliations.  
• Timeous payment of invoices and follow-up on AP queries.  
• Forward remittance advices to suppliers after completion of payment run.  
• File all invoices after payment run according to the agreed filing protocols.  
• Maintain a good relationship with finance department.  
• General administrative duties and special project work as required.  
• Any reasonable and lawful tasks required from superior from time to time.  

• BCom in Accounting 
• Minimum 5 years experiences in similar role 
• Code 8 license  
• Proficiency in Microsoft Office