Debtors & Creditors Clerk (with Payroll Support)

SUMMARY:
Debtors & Creditors Clerk (with Payroll Support) Three Rivers, Vereeniging – Vaal Area Salary: R22,500 per month CTC Start Date: February 2026

POSITION INFO:

A well-established organisation is seeking an experienced Debtors & Creditors Clerk who can also provide Payroll support. This role requires a highly organised, detail-focused individual with strong numeracy, excellent communication skills, and the ability to manage high transaction volumes.

Key Responsibilities

Accounts Receivable (Debtors) – 45%

Invoice Management & Processing

• Prepare, process, and distribute customer invoices accurately and within defined timeframes
• Verify pricing, quantities, and terms against purchase orders, contracts, and delivery notes
• Process credit notes and journal adjustments
• Maintain organised filing systems (electronic & hard copy)

Debtor Account Management

• Maintain accurate debtor accounts on Sage Pastel Partner
• Perform daily reconciliations and allocate payments
• Manage unallocated deposits and resolve discrepancies
• Process foreign currency transactions and exchange rate adjustments
• Monitor ageing and escalate overdue accounts

Credit Control & Collections

• Prepare and distribute monthly statements
• Conduct telephonic/email credit control follow-ups
• Prepare debtors ageing reports
• Liaise with clients and sales teams to resolve queries
• Recommend and implement recovery procedures where necessary
• Liaise with external debt collectors/attorneys when required

Cash Management Support

• Process receipts and maintain cash book records
• Prepare daily banking reconciliations
• Assist with bank reconciliations
• Monitor debtor-related cash flow

Accounts Payable (Creditors) – 45%

Invoice Processing

• Receive, verify, and process supplier invoices and credit notes
• Perform three-way matching (POs, GRNs, invoices)
• Ensure correct GL coding and timely capture on Sage Pastel Partner
• Resolve supplier discrepancies

Creditor Account Management

• Maintain accurate supplier accounts and master files
• Reconcile supplier statements monthly
• Monitor creditor ageing and highlight risks
• Process foreign supplier invoices and currency conversions

Payments & Supplier Relationships

• Prepare weekly payment runs and payment lists
• Handle supplier queries professionally
• Ensure compliance with supplier terms
• Liaise with procurement regarding supplier performance and disputes

Payroll Support – 10%

• Assist with capturing and verifying payroll inputs (overtime, allowances, deductions)
• Support new employee setup and terminations on Sage Payroll
• Update employee information
• Assist with leave administration and reconciliations
• Support monthly payroll processing
• Handle payroll queries and maintain strict confidentiality
• Assist with third-party payments (SARS, retirement funds, medical aid, garnishees)

General Finance Support

• Assist with month-end and year-end functions
• Collate and allocate branch expenses
• Support internal and external audits
• Maintain financial documentation and archiving
• Contribute to finance process improvements
• Provide general administrative support

Minimum Qualifications & Requirements

Essential:

• Matric with Mathematics & Accounting
• National Diploma or Degree in Accounting/Finance
• 3–5 years’ experience in a combined Debtors & Creditors role
• Experience in medium to large organisations
• Proven ability to manage high transaction volumes
• Advanced Sage Pastel Partner proficiency
• Working knowledge of Sage Payroll
• Advanced Excel (VLOOKUP, pivot tables, formulas, reconciliations)
• Strong Word and Outlook skills
• Knowledge of VAT, accounting principles, and bank reconciliations
• Valid Drivers license
• Own vehicle

Advantageous:

• Partial BCom studies or bookkeeping certification (SAIBA/ICB)
• Experience in payroll support
• Audit exposure
• Experience with manufacturing, distribution, or service industries
• Foreign currency processing experience
• Knowledge of SARS eFiling, Sage Evolution, payroll tax, and electronic banking platforms

Competencies & Attributes

• Exceptional attention to detail and accuracy
• Strong numerical and analytical skills
• Excellent organisational and time management abilities
• Strong problem-solving capability
• Professional written and verbal communication
• Ability to build strong internal and external relationships
• High integrity and confidentiality
• Compliance-driven and process-oriented
• Self-motivated, adaptable, and able to work independently
• Resilient under pressure, particularly at month-end

Working Conditions

• Standard office environment
• Hours: Monday to Friday, 08:00 – 17:00
• Overtime may be required during month-end/year-end
• Minimal travel (e.g., bank visits, supplier/client meetings)

To Apply

Please email your updated CV in Word format (including reasons for leaving each position) along with a copy of your ID, qualifications, reference letters or contactable referees, and a profile picture of yourself to:

Please note: Only candidates who meet the minimum requirements will be considered.