Debtors & Contracts Administrator

SUMMARY:
The successful candidate will play a key role in ensuring accurate financial processing, contract billing, and administrative efficiency across multiple functions.

POSITION INFO:

Debtors & Contracts Administrator

Area: Roodepoort, Gauteng
Salary: R20 000 – R25 000 (depending on experience) + Medical Aid + Provident Fund + 13th Cheque + Discretionary Performance Bonus

Job Overview

A well-established organisation is seeking a highly organised and detail-driven Debtors & Contracts Administrator to support financial operations, contract administration, and procurement processes. The successful candidate will play a key role in ensuring accurate financial processing, contract billing, and administrative efficiency across multiple functions.

Key Responsibilities

• Maintain accurate financial and administrative records
• Generate and issue client invoices timeously
• Process and manage intercompany transactions
• GRV processing, stock control, and inventory recordkeeping
• Prepare sales and service quotations
• Assist with procurement and ad hoc purchasing activities
• Support the Admin Manager with daily financial and administrative tasks
• Manage and administer Proof of Concept (POC) documentation and processes
• Load, maintain, and administer service contracts
• Assist with monthly contract billing reconciliations, invoicing schedules, and reporting
• Maintain client documentation filing systems and ensure compliance
• Assist with management and updating of rental fixed assets
• Monitor and update client invoice schedules with daily tracking and follow-ups
• Administer service items (creation, cancellation, updates, and component management)
• Debtors’ management including follow-up on outstanding accounts
• Create and maintain stock items as required

Minimum Requirements

• Grade 12 / Matric (essential)
• 5–10 years’ experience in Business Administration, Finance, Accounts Payable, or Contract Billing
• Experience in procurement or supply chain advantageous
• Strong Microsoft Office skills, especially Excel
• Experience working on ERP or accounting systems

Skills & Competencies

• Strong administrative and organisational ability
• High attention to detail and accuracy
• Ability to multitask and manage deadlines effectively
• Strong communication and coordination skills
• Analytical thinking and problem-solving ability