SUMMARY:
Our client in the motor industry is looking for a Debtors and Creditors Clerk in Edenvale, Johannesburg.

POSITION INFO:

MAIN PURPOSE OF JOB:

• To manage and maintain accurate records of all debtors (accounts receivable) and creditors (accounts payable), ensuring timely collection of outstanding amounts and prompt payment of suppliers while supporting overall financial control.

RELATIONSHIPS AND PERSONAL ACTIVITIES: 

• Directly responsible to the Financial Manager.
• Relationships with Customers and company staff.

LIMITS OF AUTHORITY: 

• Capital expenditure: No purchasing authority
• Operational expenditure.

MAIN JOB FUNCTIONS: 

DEBTORS (ACCOUNTS RECEIVABLE):

• Generate and issue invoices and statements to customers.
• Monitor customer accounts for non-payments, delayed payments, and irregularities.
• Follow up on outstanding debts via calls, emails, and correspondence.
• Allocate customer payments accurately.
• Reconcile debtor accounts and resolve discrepancies.
• Maintain accurate records of all collections.
• Prepare age analysis reports.
• Assist with credit control procedures and credit limit management.
• Open new accounts – as necessary with all relevant documentation and checks according to company policies and procedures.
• Capture and process supplier invoices accurately.
• Match invoices to purchase orders and delivery notes.
• Prepare and process supplier payments and load all payments on bank within agreed terms.
• Reconcile supplier statements and resolve discrepancies.
• Maintain proper filing of all supplier documentation.
• Ensure compliance with company policies and procedures.
• Monitor due dates to avoid overdue payments.
• Open new accounts – as necessary with all relevant documentation according to company policies and procedures.
• Keep BEE file always updated
• Ensure GRNI clean at month end
• Outstanding order list to be followed weekly and no orders older than 30 days

CREDITORS (ACCOUNTS PAYABLE): 

GENERAL DUTIES:

• Maintain accurate financial records and documentation.
• Bank reconciliation daily when bookkeeper unavailable.
• Assist with month-end and year-end processes.
• Support audits by providing required documentation.
• Communicate effectively with internal departments.
• Assist Financial Manager, when required to do so.
• Assist Bookkeeper.
• Assist Stock Controller.
• Order stationery, canteen and cleaning material.
• Cross departmental disciplines. 

EXPERIENCE AND QUALIFICATIONS: 

• Matric (with accounting as a subject).
• Computer Literacy, preferably in Excel.