Customer and Inventory Reconciliation Clerk

SUMMARY:

A leading manufacturer and supplier of specialty chemical raw materials in South Africa is seeking the above to be responsible for assisting the finance team with account reconciliations, capturing fixed assets, and managing imported raw material stocks, as well as providing support with internal sales as required.

POSITION INFO:

Minimum requirements for the role:

• Must have an N4 in Financial Accounting and additional study towards a tertiary accounting qualification
• Minimum 1-3 years’ experience in debtors/creditors department and bookkeeping; with exposure to stock control
• Recent working knowledge and experience on Sage Evolution is essential
• Strong reconciliation ability and knowledge of difference between debits and credits
• Must be able to capture fixed assets in the fixed assets register
• Ability to capture imported stock and reconcile foreign creditors

• Processing Sales Orders / Delivery Notes as requested accurately.
• Ensuring Delivery Notes are being signed for by Operations / Dispatch when collected and returned.
• Updating daily spreadsheets on Excel and e-mailing as requested.
• E-mailing customers to agree on deliveries for the week as requested where necessary.
• Processing invoices ensuring all details are correct and balance to pricing.
• Uploading invoices onto the Portal and filing them daily in the correct order.
• Ensuring all Delivery Notes / Sales Orders are returned and processed.
• Reconciling major accounts weekly on Portal and Evolution.
• Capturing Fixed Assets on Evolution.
• Capturing imported stock and reconciling foreign creditors.
• Capturing data.
• Filing documents and ensuring they are filed in the correct place.
• Performing any task within the accounts department as requested by the Supervisor.
• Communicating effectively in English (verbal and written).
• Taking and capturing telephonic or e-mailed customer orders.
• Processing invoices and delivery notes as required.
• Providing feedback to customers and Sales Account Managers on order status.
• Ensuring the requirements of the SHE system are being implemented and adhered to.
• Reporting and investigating all SHE-related incidents occurring in the area of specialty.