SUMMARY:

Job Overview

POSITION INFO:

Key Responsibilities

Accounts Payable & Invoice Processing

• Receive, verify and process invoices and requisitions for goods and services.
• Ensure transactions comply with relevant financial policies and procedures.
• Prepare invoices for accurate and timely data capturing.
• Verify invoices against purchase orders, databases and supporting documentation, including quantities and pricing.
• Ensure invoices are appropriately authorised in accordance with delegated levels of authority.
• Accurately allocate invoices to the correct suppliers and general ledger accounts.
• Process and post accounts payable batches accurately and within required deadlines.
• Ensure creditors' invoices are processed accurately to facilitate timely payment.

Supplier Payments

• Manage and coordinate weekly creditor payment runs.
• Prepare and process supplier payments accurately and in accordance with approved payment schedules.
• Load payment and supplier banking details onto the relevant banking platform for approval.
• Prepare and distribute remittance advices to suppliers following completed payment runs.
• Ensure all supporting documentation is appropriately filed following payment processing.
• Prepare forecasted payment information to support cash flow planning.
• Identify opportunities for settlement discounts and rebates and communicate these opportunities to management.

Reconciliations & Financial Records

• Prepare monthly supplier reconciliations and reconcile creditor statements to the accounts payable age analysis.
• Reconcile creditors' accounts and general ledger accounts on a monthly basis to ensure balances are accurate and complete.
• Investigate and resolve discrepancies identified during reconciliation processes.
• Maintain accurate accounts payable listings and supporting documentation.
• Prepare accrual listings for financial reporting purposes.
• Maintain accurate supplier account information, including account numbers and agreed payment terms.

Supplier Administration

• Complete supplier credit applications and required onboarding documentation.
• Load and maintain new suppliers on the financial system.
• Maintain and update supplier master data and relevant account information.
• Liaise with suppliers and internal stakeholders regarding invoice, payment and account queries.

General Finance Support

• Provide assistance to the wider finance department as required.
• Act as a support resource for team members during periods of leave or absence.
• Perform general finance administration and ad hoc duties as required.
• Provide switchboard relief when required.
• Undertake any other duties reasonably associated with the position.

Minimum Requirements

• Grade 12 / Matric with Mathematics and Accountancy or Bookkeeping preferred.
• Minimum 3 years' experience in an Accounts Payable / Creditors Clerk role.
• Strong practical understanding of accounts payable processes.
• Thorough understanding of creditors age analysis and general ledger structures.
• Strong reconciliation experience.
• Intermediate to advanced Microsoft Excel proficiency.
• Excellent general computer literacy.
• Strong numerical and analytical ability.
• Experience working with financial or accounting systems.

Advantageous Qualifications

• Bookkeeping Diploma or relevant accounting qualification.
• Additional training or certification in accounting, bookkeeping or finance.

Key Competencies & Personal Attributes

• Exceptional attention to detail and accuracy.
• Strong numerical and reconciliation skills.
• Excellent organisational and time-management abilities.
• Ability to work under pressure and meet strict deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with individuals from diverse backgrounds.
• High level of integrity, confidentiality and accountability.
• Hardworking and committed, with a willingness to go the extra mile.
• Proactive and able to take ownership of responsibilities.
• Strong team player with a willingness to provide support and act as a backup when required.
• Ability to work independently while contributing effectively to the broader finance team.
• Flexible and adaptable, with the ability to assist with a range of finance-related duties.
• Professional and service-oriented approach when dealing with suppliers and internal stakeholders.