Creditors Clerk

SUMMARY:
Creditors Clerk

Our client is seeking an experienced Creditors Clerk to join their team. This role will report directly to the Finance Manager.

POSITION INFO:
Requirements:

• Proficient with accounting software Microsoft Business Central will be an advantage
• Strong numerical accuracy and attention to detail.
• Good communication and service skills.
• Ability to work to deadlines and manage competing  priorities.
• Basic problem solving and reconciliation skills.
• 1-3 years’ experience in accounts payable/creditors function or similar finance role.
• Experience with high-volume invoice processing preferred.
• A National Certificate / Diploma in a related financial field would be an advantage.
• Bilingual in Afrikaans and English.
• Matric certificate.
• Detail orientated and time management skills.
• Own reliable transportation.

• Receive, verify and capture supplier invoices against purchase orders and delivery documentation.

• Enter invoices into the accounting system and allocate to correct cost centres.
• Prepare and process weekly and monthly payment runs ensuring approvals and bank details are correct.
• Reconcile payment batches and resolve exceptions.
• Reconcile supplier statements and resolve discrepancies.
• Respond to supplier queries by phone/email and escalate  unresolved issues.
• Process supplier credit notes and vendor refunds; apply  credits to outstanding invoices.
• Monitor and reconcile fleet card transactions and monthly statements.
• Allocate fuel and maintenance costs to correct cost centers and vehicle record.
• Ensure every vehicle is issued a fleet card.
• Authorise and process fleet card activations, cancellations,  limits, and replacements.
• Investigate and resolve disputed or suspicious fleet card  charges with suppliers.
• Maintain accurate vehicle licensing records and ensure renewals are completed on time.
• Schedule and manage licence renewals.
• Prepare regular reports on licensing status, and outstanding actions.
• Assist with month-end cut-off, and accounts payable schedules.
• Produce AP reports, aged creditor analysis and ad-hoc reports as required.
• Ensure compliance with internal control procedures, company policies and external regulations (e.g., VAT).

• Maintain accurate records and supporting documentation for audit.