Creditors Clerk

SUMMARY:

POSITION INFO:
Our client is seeking a competent, detail-oriented, and efficient Creditors Clerk to join the Finance team.

The successful candidate will report to the Creditors Supervisor and will be responsible for monitoring, maintaining, reconciling, and reporting on all aspects of the creditors function.

This role is based in Durban North.

Key Responsibilities:

• Ensure all creditor statements are received as per creditors’ Age Analysis
• Ensure suppliers are paid within agreed credit terms
• Reconciliation of direct accounts 
• Generate rebates and allocate them according to the rebate schedule
• Reconciliation of Drop Shipment creditors and claims
• Processing of invoices and reconciliation of Account Reconciliation of Cash and IBT (Inter‑Branch Stock Transfer) accounts
• Reconciliation of accounts and follow‑up on short banking
• Resolution of Portal queries, claims and PODs
• Prepare payments for Electronic Funds Transfer (EFT)
• Ensure relevant payments are allocated correctly
• Liaise with suppliers regarding outstanding invoices, claims, and statements
• Liaise with Store Admin Managers and Managers regarding claims, captured data queries, and supplier queries
• Maintain Accounts Payable Age Analysis
• Follow up with stores regarding unprocessed invoices and claims
• Process journal entries
• Reconcile and validate Cash Suppliers invoices and GRVs
• Perform reconciliation of trade creditors to age analysis
• Resolve debit balances and variances on age analysis
• Ensure all creditor reconciliations are completed before payment due dates
• Ensure all payable documents are captured and balanced
• Ensure stress stock purchases balance to imported transactions at month‑end
• Ensure filing is done promptly and systematically
• Ensure all month‑end charges are allocated correctly and timeously

• Grade 12 with Mathematics and Accounting
• A Financial Diploma or Certificate
• A minimum of 5 years’ experience in an Accounts Payable environment
• Supervisory experience with the full creditors function (advantageous)
• Strong SAP knowledge (FI, MM, SD) and proficiency in MS Office, particularly Excel and Word
• Experience with OCR scanning and automatic reconciliation (e.g. BEST systems)
• Proven analytical, problem-solving, coaching, and mentoring skills