SUMMARY:
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POSITION INFO:
Our client is seeking a professional and detail-oriented Purchase Ledger Clerk to join our Finance Department, based in Umhlanga, Durban. This position supports our UK-based finance operations and plays a key role in ensuring the accuracy and efficiency of supplier payments and purchase ledger processes.
The ideal candidate will have strong attention to detail, a solid understanding of purchase ledger functions, and experience in managing high volumes of transactions within a fast-paced, professional environment.
Main Duties and Responsibilities
- Process supplier invoices accurately and efficiently, ensuring proper matching to purchase orders and goods received notes (three-way matching).
- Input stock and purchase invoices into the company’s accounting system and maintain accurate purchase ledger records.
- Reconcile supplier statements and investigate any discrepancies promptly.
- Post month-end purchase invoices to accruals as directed by the Purchase Ledger Supervisor or Financial Controller.
- Manage supplier queries in a timely and professional manner.
- Support payment runs (GBP and foreign currency) and ensure adherence to agreed schedules.
- Process and post monthly staff expenses and company Visa transactions.
- Assist with Purchase Ledger Intrastat reporting and other related compliance tasks.
- Provide cover for other Purchase Ledger team members during leave or absence.
- Participate in departmental projects, audits, and quality initiatives, including ISO 9002.
- Collaborate with colleagues across departments to resolve queries and ensure process efficiency.
- Undertake training and development activities as recommended by management.
- Perform other duties within the Finance Department as required.
- Adhere to company policies and maintain a professional standard at all times.
Skills Required
- Proficiency in Microsoft Excel, including VLOOKUP, SUMIFs, and Pivot Tables.
- Strong attention to detail and accuracy in data processing.
- Excellent organisational and time management skills with the ability to prioritise workload.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a collaborative team.
- Experience with three-way invoice matching (Invoice, PO, GRN).
- AAT qualification (studying or completed) is advantageous.
Experience Required
- Minimum 4 years’ experience in a Purchase Ledger or Accounts Payable role.
- Proven experience managing high-volume supplier transactions.
- Working knowledge of VAT and basic VAT compliance.
- Experience with supplier statement reconciliations and query resolution.
- Familiarity with month-end accruals and payment processing.
- Exposure to foreign currency transactions (preferred).
- Experience with accounting or ERP systems (e.g., Sage, Xero, or similar).
- Previous experience supporting UK-based finance operations or working in an international environment will be advantageous.
Why Join Our client
At Our client, we are committed to operational excellence, integrity, and teamwork. You will be part of a professional and collaborative finance team supporting UK operations from our Umhlanga office. We value accuracy, accountability, and continuous improvement, and provide opportunities for professional growth in a dynamic international business environment.
Job Type: Full-time
Education:
Experience:
- supplier statement reconciliations : 4 years (Required)
- ERP systems : 3 years (Required)
- Purchase Ledger: 4 years (Required)
Location:
- Umhlanga Rocks, KwaZulu-Natal
Work Location: In office
