Creditors Clerk

SUMMARY:
Our client has a vacant position for a Creditors Clerk reporting to the Finance Manager based in Zimbali
The role supports the Finance Department in maintaining sound financial controls and compliance.

Overview of the role:

The  Creditors  Clerk is responsible for the accurate and timely processing of supplier invoices, reconciling supplier accounts, and ensuring that all payments are made in accordance with agreed terms.

Location:  Zimbali

POSITION INFO:
Required Skills and Competencies:

• Effective verbal, written and listening communication skills.
• Time management skills
• Support to the Department Supervisor/ Manager
• Concise and efficient in the delivery of all verbal and written communication
• Effective organization skills
• Ability to work using own initiative and motivation.
• Demonstrate flexibility in busy times where possible.
• Willingness to adapt to change.

• Reconciliation Skills: Understanding of creditor reconciliations, age analysis, and general ledger structures.
• Accuracy & Detail: High level of accuracy in data capturing and processing.
• Communication: Strong verbal and written skills for vendor liaison.
• Numerical Aptitude: Strong numerical skills.

• Matric/Grade 12 is mandatory. A post-matric qualification (Certificate or Diploma in Accounting/Finance) is strongly preferred.
• A minimum of 3-5 years of experience in a creditors or accounting environment.
• Solid understanding of basic bookkeeping and accounting payable principles
• Ability to calculate, post and manage accounting figures and financial records
• Effective verbal, written and listening communications skills
• Time management skills
• Proficiency in Microsoft Office, particularly advanced or intermediate Excel (Pivot Tables, VLOOKUP).
•  Familiarity with accounting systems such as ZOHO.
• Computer skills including the ability to operate computerized accounting, spreadsheet, and word-processing programs at a highly proficient level
• Team player and willing to provide additional support to the various heads of departments

• Capture and process supplier invoices accurately and timeously.
• Match invoices to purchase orders and delivery notes.
• Prepare and perform supplier reconciliations.
• Reconciliation of credit cards and fuel/fleet cards.
• Resolve supplier queries and discrepancies promptly.
• Prepare payment schedules in accordance with payment terms.
• Ensure all supporting documentation is complete and authorized.
• Maintain accurate and up-to-date credit records.
• Assist with month-end procedures and reporting.
• Ensure compliance with company policies and financial controls.
• Maintain confidentiality of financial information.
• Manage supplier billing errors while creating future process to prevent these challenges in the future
• Ensure payments are made within SLA / contract time frames ensuring against penalties
• Keep an accurate record of client/vendor accounts and outstanding balances
• Receive, sort, and track incoming and outgoing payments
• Securely handle client data and payment information
• Provide regular, accurate reports of creditor payments
• Ensure that all invoices and supporting documentation are complete and approved
• Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information.

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