Conveyancing Secretary - Bonds & Transfers

SUMMARY:
We are seeking an experienced Conveyancing Secretary to join a well-established and reputable legal firm in Brooklyn Pretoria, known for its strong presence in the industry. This is an opportunity to step into a role that requires expertise, dedication, and a keen understanding of conveyancing processes.

POSITION INFO:
The ideal candidate will have a comprehensive understanding of the conveyancing process, including managing all relevant documents and liaising with clients and third parties. This is a vital role that involves significant responsibility and requires a professional with the ability to handle multiple tasks efficiently.

Duties and Responsibilities:

• Conveyancing Experience:
  
  • Handling bond registrations. Experience in cancellations and transfers beneficial.
  • Working with ABSA, Standard Bank, and Nedbank.
• Conveyancing Software Expertise:
  
  • Experience with LexisConvey, Winded, Searchworks, and Lexis Sign is essential.
  • Experience with Legal Suite is a plus, but not mandatory.
• Administrative Support:
  
  • Typing and preparing legal documents (e.g., sale agreements, transfer documents, bond documents).
  • Managing and filing case files accurately.
  • Drafting correspondence to clients, banks, estate agents, and other stakeholders.
• Client Liaison:
  
  • Communicating with clients to obtain necessary documents or provide updates.
  • Answering phone calls and emails regarding the status of property transfers.
  • Scheduling appointments for the conveyancer or attorney.
• Document and Data Management:
  
  • Opening and closing conveyancing files.
  • Capturing data on conveyancing software (e.g., Lexis Convey/GhostConvey).
  • Ensuring all documentation complies with legal and regulatory standards.
• Liaising with External Parties:
  
  • Coordinating with estate agents, banks, bond attorneys, and deeds offices.
  • Following up on bond approvals, rates clearance, compliance certificates, and transfer duty receipts.
• Monitoring Deadlines:
  
  • Keeping track of timelines for lodgement, registration, and bond approval.
  • Ensuring that documentation is submitted to the Deeds Office and other institutions on time.
• Financial Administration:
  
  • Requesting and preparing pro forma and final accounts.
  • Handling trust account payments and receipts.

• A minimum of 5 years' relevant experience.
• Familiarity with LexisConvey, Winded, Searchworks, and Lexis Sign is required.
• Strong administrative skills with the ability to prepare and manage legal documentation.
• Ability to work efficiently with clients, external parties, and conveyancers.
• Strong organizational skills and the ability to handle deadlines effectively.
• Familiarity with financial administration, including pro forma accounts and trust account management.