Conveyancing Secretary

SUMMARY:
Our client in Bellville, Cape Town, is seeking a skilled Conveyancing Secretary to join their team. The ideal candidate will have a minimum of 5 years’ experience in Transfers and the ability to work on a transfer file from inception to conclusion. Applicants should have solid experience in a conveyancing environment, with familiarity in Deeds Office processes, transfer procedures, and mortgage bonds, as well as sound knowledge of Property Law, the Companies Act, and FICA compliance. Strong proficiency in LexisConvey, E4, SARS, SearchWorks, MS Office, and other legal software is essential. The successful candidate must demonstrate excellent communication, organizational, and time management skills, with strong attention to detail. This role requires a professional and trustworthy individual who can maintain strict confidentiality while working accurately and efficiently under pressure.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Legal Administration   
BASIC SALARY              :           R25 000 – R30 000 + Benefits  
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

• Matric / Grade 12 minimum; tertiary qualifications in Legal Studies, Paralegal Studies, or Office Administration preferred.
• Minimum of 5 years’ experience in Transfers within a conveyancing law firm.
• Ability to work on a transfer file from inception to conclusion.
• Familiarity with Deeds Office processes, transfer procedures, and mortgage bonds.
• Knowledge of Property Law, Companies Act, and FICA compliance.
• Strong proficiency in LexisConvey, E4, SARS, and SearchWorks.
• Proficiency in MS Office, email correspondence, and other legal software.
• Excellent communication skills, both verbal and written.
• High degree of accuracy and strong attention to detail.
• Strong organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• Professional, trustworthy, and able to maintain confidentiality at all times.

• Draft, format, and proofread transfer documents, mortgage bonds, cancellation deeds, and related contracts.
• Prepare Power of Attorney forms, Deeds Office documents, and supporting affidavits.
• Lodge documentation with the Deeds Office and follow up on registrations.
• Maintain accurate and up-to-date filing systems for all conveyancing files.

• Communicate with clients, estate agents, financial institutions, and municipal offices regarding transfers and bonds.
• Provide regular updates to clients on the status of their property transfers.
• Obtain and verify required certificates, including rates, taxes, clearance certificates, and compliance documents.
• Ensure all files comply with FICA regulations, property laws, and Deeds Office requirements.
• Verify identity documents, marriage certificates, and company resolutions.
• Monitor and update files for deadlines, bond registrations, and transfer fees.

• Assist the conveyancer with research, document signing, and file management.
• Prepare internal reports and checklists to track file progress.
• Coordinate bond registration, cancellation, and payouts.