Conveyancing Secretary

SUMMARY:
Ready for a change? An established and reputable law firm in Cape Town is looking for your expertise in transfers, correspondent work, and bonds. Join a professional team where your skills will be valued and your experience recognized.

POSITION INFO:
Key Responsibilities

• Draft and prepare transfer documents, including property sale agreements, title deeds, and other necessary paperwork.
• Manage the full bond registration process from start to finish, including liaising with clients, financial institutions, and other involved parties.
• Coordinate with correspondent attorneys for property transactions, ensuring all legal and administrative processes are followed accurately and on time.
• Handle client queries and provide regular updates on the status of matters.
• Maintain and update client files, ensuring all documents are organized and compliant with legal standards.
• Prepare and lodge documents with the Deeds Office, ensuring accuracy and compliance.
• Assist with the management of trust accounts and ensure that all financial records are accurate.
• Provide administrative support to the conveyancing team, including scheduling meetings and handling correspondence.
• Ensure compliance with all relevant legal requirements and regulations.

• At least 3-5 years of experience in a similar Conveyancing Secretary role.
• Strong experience with Transfers, Correspondent, and Bonds.
• Solid understanding of conveyancing processes and documentation.
• Familiarity with the Deeds Office, including document lodgement and follow-up.
• Excellent organizational skills and attention to detail.
• Proficiency in MS Office and conveyancing software (e.g., Lexis Convey, GhostConvey).
• Strong communication and client service skills.
• Ability to work under pressure and meet tight deadlines.
• Matric (Grade 12) or relevant legal qualifications.

• Competitive salary based on your qualifications, skills, experience and value for the business. 
• Opportunities for professional development and growth.
• Work in a supportive and collaborative team environment.