Conveyancing Secretary - Transfers

SUMMARY:
CAPE TOWN CBD - Conveyancing Secretary required for established and reputable Law Firm.

POSITION INFO:
Cape Town CBD
If you are an experienced Conveyancing Secretary with a passion for property law and exceptional attention to detail and thrive in a fast-paced legal environment where accuracy, client service, and meeting deadlines are paramount, this will be an ideal career move for you.
Our client is a well-established and respected firm of attorneys based in the heart of Cape Town CBD is seeking a skilled Conveyancing Secretary to join their busy Property Department. This position is dedicated exclusively to property transfers, making it an ideal opportunity for someone who enjoys managing the transfer process from instruction through to registration.
In this role, you will be required to fulfil the following responsibilities:

• Managing residential and commercial property transfer files from inception to registration.
• Preparing and drafting all transfer documentation.
• Liaising with clients, estate agents, banks, municipalities, and the Deeds Office.
• Obtaining rates clearances, levy figures, transfer duty receipts, and all relevant compliance documentation.
• Preparing accounts and ensuring all financial requirements are met prior to lodgement.
• Coordinating lodgement and registration of transfers.
• Updating clients and stakeholders on the progress of transactions.
• Maintaining accurate electronic and physical filing systems.
• Ensuring all transactions are handled efficiently and in accordance with legal and regulatory requirements.

• Minimum of 8 - 10 years as a Conveyancing Secretary focusing primarily on transfers.
• Sound knowledge of the full transfer process from inception through to registration.
• Experience working on a recognised conveyancing software system (such as GhostPractice, Lexis Convey, LegalSuite or similar).
• Strong understanding of Deeds Office procedures and conveyancing documentation.
• Excellent administrative, organisational, and time management skills.
• Exceptional attention to detail with the ability to work accurately under pressure.
• Strong communication and interpersonal skills.
• Ability to manage multiple files simultaneously while consistently meeting deadlines.
• Proficient in Microsoft Office.