Contracts Administrator (Johannesburg)

SUMMARY:
Contracts Clerk (Johannesburg)

POSITION INFO:

Our client in the print industry is looking for a Contracts Clerk for contracts administration to verify contracts and associated paperwork to prepare a complete contract package. Maintains and retrieves contract documents and ensures compliance with company policy as well as relative organizational regulations. May also be required to do any ad-hoc function in relation to the contracts departments.

Key requirements:

• Previous experience in Printing Industry or Office Automation is essential 
• 3 years- experience in an Contracts Administration role
• Matric / Grade 12  
• Excellent written and verbal communication skills
• Strong problem-solving abilities
• Strong Computer Skills-Microsoft Excel and Word skills
• Ability to multi-task and achieve set goals and targets
• Excellent client interaction and customer care skills
• Attention to detail and accuracy 
• Ability to build customer relationships (know your client)
• Work effectively in a team and independently 
• Analytical and Numerical skills
• Communication skills 
• Administration skills
• Telephone etiquette

Key Responsibilities:

• Load contracts
• Proof read the contract and correct errors
• Ensure accuracy of the contracts (terms of rates for the different models)
• Send contracts for checking
• Re-instate the client contract and back-bill
• Final billing on collected and or cancelled contracts and or swopped machines
• Create serial records
• Deal with contract queries and follow up on them
• Edit contract according to clients’ needs and based on approval
• Editing of rates based on approval received by executives 
• Calculate Cross-Fundings/Shortfalls
• Recons of past billings, escalation calculations
• Calculate settlements based on the period.
• Check arrears on the billing system
• Print all arrears filing for auditing purpose
• Familiarise yourself with the contract clauses
• Get documents signed by management
• Create invoices for the relevant entitY
• Cancellation of contracts / terminations of machines
• Credit invoices outside billing period
• Monitor back-to-back agreements where additional machines are installed and verify against customer schedule 
• Overseeing day to day ad-hoc administration as required

NB! This job is now closed. You can apply for other jobs by uploading your CV.