Hotel Finance Administrator

SUMMARY:
voco Johannesburg Rosebank
NOW RECRUITING - FINANCE ADMINISTRATOR WITH OPERA PMS EXPERIENCE

The Finance Administrator plays a crucial role in supporting the Financial Controller by managing routine and foundational accounting transactions. This position ensures accuracy in financial records and collaborates with various departments to maintain professionalism and efficiency across the hotel.

POSITION INFO:
Qualifications and Experience:

• Bachelor's degree in Accounting, Finance, or related field.
• Previous experience in finance administration within hotels.
• Proficiency in accounting software and MS Office Suite.
• Proficiency in OPERA PMS.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.

1. Customer Related:
   
   • Reduction in correcting journal entries month-on-month.
2. People Related:
   
   • Timeliness and quality of communication with internal partners.
3. Process Related:
   
   • Maintenance of Hotel Accounting and PMS Systems.
   • Adherence to financial controls and policies.
   • Achievement of quality improvements as agreed upon by the accounting team.
4. Finance Related:
   
   • Achievement of department wastage reduction goals.
   • Maintenance of completeness and accuracy in accounting & PMS systems.

• Utilize software applications for accurate financial transactions.
• Administer supplier payments accurately.
• Maintain ledgers, journals, and financial records.
• Assist in monthly bank reconciliations.
• Manage debtors' accounts and resolve past due accounts.
• Complete Month-End responsibilities on time.
• Ensure proper filing of documentation.
• Manage debtors' billing and credit review process.
• Reconcile inventory stock takes and investigate variances.
• Reconcile internal & 3rd party revenue.
• Control petty cash and perform monthly float reconciliation.
• Import daily revenue into Xero and reconcile banking.
• Review Opera Trial Balance and investigate discrepancies.

• Collaborate with department teams and suppliers to deliver world-class accounting service.

• Support positive employee engagement and commitment to the job.

• Ensure adherence to finance policies and standards.
• Assist other team members as required.
• Identify opportunities for improvement in accounting standards.

• Ensure timely payment to suppliers and debt collection.
• Contribute to achieving department waste and recycle targets.

• Perform daily tasks with care and respect for department facilities.

• Protect sensitive and confidential information.
• Implement financial control measures for good governance.

• Perform additional duties as assigned by management.
• Maintain Finance Department responsibilities in the absence of the Finance Controller.