Compliance Associate

SUMMARY:
Exciting Opportunity: Compliance Associate Wanted – Drive Regulatory Excellence with a Leading Organization!

POSITION INFO:

Job Title: Compliance Associate

Division/Department: Operations | Group Shared Services
Reporting to: Head of Compliance
Location: Claremont

Position Summary:

The Compliance Associate plays a pivotal role in supporting the internal compliance function by ensuring all compliance-related activities are executed accurately and efficiently. The incumbent works cross-functionally with various departments to ensure adherence to regulatory frameworks and internal policies, contributing to the organisation’s overall risk management and governance objectives.

Key Responsibilities:

1. Compliance Support and Record-Keeping

• Assist in drafting, reviewing, and updating compliance documentation including policies, procedures, and risk assessments.

• Compile and analyse data to support the preparation of audit reports and compliance reviews.

• Maintain and update compliance-related records and registers to ensure accessibility for audits and internal reviews.

• Monitor documentation to ensure consistency, accuracy, and completeness.

2. Project and Remediation Support

• Provide support in the execution and monitoring of compliance remediation initiatives and projects.

• Liaise with internal stakeholders to address compliance gaps and implement corrective measures.

• Track project progress, prepare reports, and escalate issues that may affect timelines or outcomes.

3. Commpay Administration

• Accurately capture estimates and actuals in Commpay and Xplan for Wealth Managers.

• Collaborate with the fees department to lodge commissions, ensuring accuracy and timely submission.

• Review and verify lodgements prior to monthly submission.

4. Training and Awareness

• Assist in the development and delivery of compliance training materials tailored to various employee levels.

• Coordinate with department heads to ensure content is relevant and aligned with regulatory and internal policy requirements.

• Monitor training participation and assess effectiveness through feedback and compliance metrics.

5. Research and Analysis

• Conduct research on regulatory changes, industry developments, and best practices.

• Analyse and present findings to the compliance team, supporting decision-making and strategic planning.

• Recommend proactive measures to mitigate compliance risks based on research insights.

Required Qualifications and Experience:

• 2–3 years’ experience in an administrative role, with specific exposure to a FAIS compliance environment.

• Relevant tertiary qualification in risk management, law, or compliance from a recognised institution.

• RE5 certification is advantageous.

• Proficiency in MS Word, Excel, PowerPoint, and other industry-related systems.

Key Competencies:

• Strong organisational and multitasking abilities.

• High attention to detail and accuracy when handling complex information.

• Technologically adept with excellent communication skills.

• Ability to handle confidential information with discretion.

• Proactive, self-motivated, and able to work collaboratively across departments.