Committee Coordinator: Professional Conduct x 2

SUMMARY:
Gijima Staffing Solutions is recruiting on behalf of a client for Committee Coordinator for a 9 months contract period.

POSITION INFO:
MINIMUM REQUIREMENTS

• A B-degree or 3-year (degree or advanced diploma) qualification at NQF L7.
• At least 3 years’ administration experience.

• MS Office
• Knowledge of corporate governance
• Administrative skills
• Diversity management
• Communication skills (written and verbal)
• Risk Management
• Knowledge of applicable legislation
• Attention to detail
• Ability to work under strict deadline

• Provision of administrative and logistical support prior to and during meetings of the Board and its committees including the arrangement of meetings, careful preparation of agendas, preparation of minutes and the finalisation and implementation of resolutions.
• Advising Secretary/Administrator regarding meeting requirements and specific needs.
• Advising committee on governance, risk and compliance (with reference to best practices on Kings Report).
• Advising committee on legislation and regulatory framework.
• Compilation of carefully prepared agendas aimed at achieving the desired outcomes for the meeting and for the strategy of the Board as well as obtaining relevant documentation required during meetings.
• Researching of agenda items and reviewing of background information (in conjunction with the relevant division or department from the Secretariat).
• Collating information for PAIA requests within the required timeframe.
• Summarise agenda items and prepare documentations thereof.
• Finalise and ensure that the agenda is checked, errors corrected and approved.
• Distribution of agenda and documentation on time according to timelines of Council.
• Recording discussions and resolutions of meetings accurately and follow-up on matters resulting from Board/Committee meetings.
• Preparing minutes of meetings for submission to the Chairperson and the Deputy Company Secretary for verification.
• Preparing monthly and quarterly reports.
• Preparing correspondence and executing resolutions to internal and external stakeholders.
• General communication to Professional Board members for input/comment on documents on an ad hoc basis.