Out of Home Production Coordinator

SUMMARY:
Out of home Production Coordinator
Our client, a leading force in billboard advertising, is seeking a dynamic and detail-oriented Production Coordinator to join their team in Rosebank, Gauteng. With a proven track record of delivering impactful outdoor advertising solutions, our client offers an exciting opportunity for a motivated professional with at least two years of relevant experience to contribute significantly to their continued success.

POSITION INFO:
Minimum Requirements

• Matric Certificate.
• Bachelor’s degree in Marketing, Business Administration, Production Management, or a related field is advantageous.
• Proficiency in Microsoft Office or Google Workspace is essential.
• Minimum of 2 years of experience in a Production Coordinator role within the out-of-home advertising industry or a similar field.
• Proven experience managing complex production schedules and coordinating with multiple stakeholders.
• Strong understanding of both digital and print production processes, including technical specifications and best practices is advantageous.
• Excellent communication skills, with the ability to manage client expectations and liaise effectively with suppliers and internal teams.
• The ideal candidate will have contact centre experience, even though the environment is not a contact centre.

Roles and Responsibilities
Client Liaison & Management

• Serve as the primary point of contact for all production-related inquiries.
• Manage and communicate production schedules, ensuring clients are informed and that their expectations are consistently met.
• Coordinate with suppliers on behalf of clients to handle artwork submissions, approvals, and revisions.
• Quickly address and resolve any production-related challenges to ensure client satisfaction.

Artwork & Printing Management

• Evaluate client artwork submissions to ensure they meet the necessary printing specifications.
• Coordinate the creation and approval process for JPEGs, ensuring clients review and sign off on them.
• Supervise the distribution of artwork across various printing jobs, keeping detailed records in the Codesphere system.
• Handle all printing orders, including both rotational and non-rotational jobs.
• Ensure printed materials are delivered on time by coordinating with courier services and managing logistics.
• Work with outsourced printers to troubleshoot and resolve any issues that arise during printing and delivery.

Production Planning & Development

• Collaborate with creative agencies to develop and fine-tune campaign artwork requirements.
• Offer expert advice on production capabilities and constraints, ensuring alignment with supplier capabilities.
• Calculate costs and prepare comprehensive budgets for all production-related elements of a campaign, including any innovations.
• Work closely with the sales team to develop markups and quotations, finalizing proposals.
• Ensure that all production elements are executed within the agreed budget and timeline.

Digital Production Management

• Oversee the digital production process, including the receipt, testing, and uploading of digital artwork.
• Manage the scheduling and rotation of digital content using platforms like Vnnox and Broadsign, ensuring timely updates across all digital displays.
• Collaborate with media owners and digital billboard operators to ensure the successful execution of digital campaigns.
• Prepare and analyse reports on digital campaign performance as required.

Production Administration & Reporting

• Maintain precise and up-to-date records of all production activities, including artwork submissions, printing orders, and courier logistics.
• Regularly update project management tools (such as Asana, Google Sheets, and Codesphere) with the most current information on production tasks.
• Ensure all production-related documents, including specifications and client communications, are accurately documented and easily accessible.
• Provide consistent updates to internal teams and clients on the status of production tasks, including detailed reports and progress updates.

 Closing Date
Submissions for this vacancy will close on 1 May 2025, however, you will still have the opportunity to submit your CV for this position till 23 May 2025.
 
Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.
 
PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

 

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