Commercial Secretary

Recruiter:

ARCS

Job Ref:

PTA001130/TM

Date posted:

Friday, August 29, 2025

Location:

Cape Town, South Africa

Salary:

400000 Annually

SUMMARY:
An exciting opportunity has become available for an experienced Commercial Secretary to join the dynamic Commercial Department of one of South Africa’s most respected and prestigious law firms. Known for its long-standing reputation, exceptional legal expertise, and commitment to excellence, this firm offers an environment where professionalism, growth, and high standards are truly valued.

POSITION INFO:

Key Responsibilities

The successful candidate will provide vital support to the legal team, with responsibilities including:

Full administrative and organisational support (diary management, meetings, calls, and message tracking).
Drafting, formatting, and amending complex documents (track changes, cross-referencing, PowerPoint, footnotes, etc.).
Managing large PDF sets (annotating, redacting, collating, compressing).
Preparing and organising physical and electronic documentation.
Dictaphone and copy typing.
Maintaining resource and client files.
Legal practice administration, including accounts preparation, daily time posting, payment tracking, debtors management, and trust balances.
Developing and maintaining filing systems.
Maintaining client contact details.
Capturing timesheets and preparing billing memos/pre-bills.
FICA administration and compliance follow-up.
General office and personal administration.

Requirements

Minimum of 5 years’ experience as a legal secretary within a law firm.
Matric essential.
Proficiency in MS Office 365 (particularly MS Word).
Knowledge of Aderant Expert (CMS) and FileSite will be advantageous.

Competencies

Neat, well-organised, and detail-oriented.
Excellent communication skills (written and verbal).
Professional, reliable, and discreet with strong client relationship skills.
Proactive and able to work under pressure.
Strong time management and multitasking ability.
Honesty, integrity, and confidentiality are non-negotiable.

If you are looking to be part of a leading law firm where excellence and client service are at the core, this could be the perfect opportunity for you.

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Commercial Secretary

Key Responsibilities

Requirements

Competencies

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