Clothing Production Administrator

SUMMARY:
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Job Title: Clothing Production Administrator
Department: Administration / Production / Logistics
Location: Durban, KwaZulu-Natal
Employment Type: Permanent

About Us

Key Responsibilities

• Order and manage price stickers as required.
• Order additional trims, swing tags, and other production requirements where necessary.
• Follow up with the warehouse regarding outstanding requirements and coordinate claims with suppliers.
• Follow up and check shipment samples, update the relevant system accordingly, and ensure suppliers maintain their committed sample dispatch dates.
• Ensure the required checklist is sent to the Cape Town administration office for all shipment samples.
• Update and maintain delivery schedules for the Sales and Cape Town office.
• Arrange local and international waybills and track parcels from dispatch through to delivery.
• Track shipments and deliveries once dispatched until successfully delivered to the customer.
• Confirm pre-alerts and ensure the correct quantities are shipped.
• Coordinate warehouse packs, including wash test reports, purchase order reference emails, and sealed samples required for audit purposes.
• Follow up with the warehouse regarding stock samples required by the Sales team.
• Communicate and follow up with suppliers regarding packing instructions.
• Follow up on wash test samples and ensure all required documentation is received.
• Follow up with the warehouse and ensure ASN (Advance Shipping Notice) is sent to the customer timeously.
• Reconcile invoices once orders have been audited and approved, checking pricing and units for accuracy.
• Action and coordinate non-conformance claims with the Sales team.
• Maintain the monthly schedule for budgets and invoices.
• Arrange transport where required.
• Maintain accurate records and ensure all relevant production and shipment documentation is filed correctly.
• Follow up with internal departments and suppliers to ensure deadlines are met.
• Assist with general clothing production, logistics, warehouse, and administrative duties as required.

Minimum Requirements

• Matric (Grade 12).
• A relevant qualification in Business Administration, Supply Chain, Logistics, Clothing Technology, Production, or a related field will be advantageous.
• Minimum 2–3 years' experience in an administration, production administration, clothing, logistics, or supply chain environment.
• Clothing/apparel manufacturing experience is essential/preferred.
• Experience dealing with suppliers, warehouses, shipments, samples, deliveries, and invoices.
• Experience coordinating local and international courier/waybill requirements.
• Good understanding of production and shipment documentation.
• Strong Microsoft Excel, Word, and Outlook skills.
• Experience working with ERP, production, or order management systems will be advantageous.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet strict deadlines.

Skills & Competencies

• Excellent administrative and organisational skills.
• Strong attention to detail and accuracy.
• Excellent follow-up and coordination abilities.
• Strong communication and interpersonal skills.
• Good supplier and stakeholder management skills.
• Strong problem-solving abilities.
• Ability to track and manage multiple shipments and deadlines.
• Good numerical and reconciliation skills.
• Strong document control and record-keeping abilities.
• Good computer literacy and Excel skills.
• Ability to work under pressure in a fast-paced production environment.
• Proactive and deadline-driven approach.
• Ability to work independently and as part of a team.

What We Are Looking For

What is on Offer

• Salary: R8,000 – R10,000 per month, depending on experience and suitability.
• Opportunity to join an established clothing and apparel manufacturing organisation.
• Exposure to clothing production, logistics, supplier coordination, and shipping processes.
• Dynamic and fast-paced working environment.
• Opportunity to develop experience across production administration and supply chain.
• Career growth and development opportunities.

How to Apply

POSITION INFO:






We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.