Clerk: Payments (Creditors Clerk)

Our client is currently seeking an experienced Creditors Clerk based in Pretoria.

The role is a fixed term contract up to 31st July 2022

You will be responsible for the complete, accurate and timely processing of invoices and payment of amounts due to suppliers for the purchase of goods and services by employees.

Duties and responsibilities

Functional Management

• Perform a pre-audit of creditors invoices, verify authorization levels, goods received signatures, and compliance to tax legislation.
• Process invoices for local and foreign suppliers.
• Complete the timeous and accurate processing of valid and authorised supplier invoices taking into account payment terms, discounts and credit notes.
• Perform three-way matching between invoice, purchase order and goods receipting before making payment.
• Send out and follow up to ensure that unprocessed invoices sent to the business unit managers for approval are returned to the Account Payable business unit for processing
• Ensure that key supplier accounts are updated monthly.
• Reconcile all supplier and general ledger accounts on a monthly basis.
• Manage and monitor supplier payments weekly.
• Ensure that all cheque invoices received by Accounts Payable are settled timeously as per the approved Delegations of Authority.
• Ensure that payments made and funds transferred correspond with the payment report.
• Update payments on the system once EFT transfers have been finalised.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication to all auditors and other finance team members.

Minimum Requirements

• National Diploma / Diploma in Finance, Accounting or a related field
• Must have pre-audit, processing and reconciliations experience
• Relevant legislation and regulatory frameworks (including PFMA, Income Tax, VAT, National Treasury regulations, Fruitless and Wasteful expenditure, Irregular expenditure)
• ERP system experience

Should you meet the above requirements, please upload your CV onto our website [DUE TO THE POPI ACT - CV’S VIA EMAIL WILL NOT BE CONSIDERED]

Shortlisted candidates will be required to go through background screening.

Full spec will be shared with those that is shortlisted only

Should you not hear from us within 2 weeks, please consider your application unsuccessful.