Cash Book Clerk

SUMMARY:
Our client, based in Durban, is seeking an experienced Cash Book Clerk to accurately record, allocate, and reconcile all cash and banking transactions.

The successful candidate will ensure compliance with company policies, statutory requirements, and internal financial controls, while providing effective support to store operations and the finance team.

POSITION INFO:
Key Responsibilities:
Daily duties:

• Balance daily banking and liaise with the bank to resolve over/under-banking queries.
• Import and process sales and trading data from Nimbus POS into ACCPAC.
• Capture Loyalty reconciliation templates, investigate variances, and escalate unresolved differences.
• Maintain the Rounding Differences (RD) account, ensuring only stipulated transactions are posted.
• Ensure data integrity, completeness, and accurate classification of all entries.
• Dealing with all store admin related queries.
• Checking daily tax reports  and ensure tax reports on SharePoint have the store manager’s signature.

• Import and process weekly/monthly bank statements into REC-EXPRESS.
• Ensure all revenue and expense items are accurately allocated and posted to correct GL accounts.
• Understand the difference between sales & purchases entries when working on cash book batches and the implications of these to input & output VAT.
• Verify that all pension floats from stores are banked by the 12th of each month.
• Complete the RD template, ensuring all balances in the RD account are explained and cleared within agreed timelines.
• Prepare and submit monthly cash book reconciliations, ensuring full balance reconciliation.
• Prepare and submit monthly debtors reconciliations, investigating and correcting all reconciling items.
• Maintain comprehensive supporting documentation for reconciliations, such as final pension payout statements, receipts, and correspondence.

• Handle and resolve banking and cash-related queries for allocated stores, escalating where necessary.
• Attend to cashbook and banking-related queries, providing professional and timely assistance.
• Collaborate with other finance departments and support ad-hoc projects if needed.
• Escalate unresolved or suspicious items to supervisors for assessment and corrective action.
• Ensure compliance with regards to any regulatory changes, audit recommendations, and company policy updates, collaborating with the teams where needed.

• Adhere to internal controls, company policies, accounting principles, and audit requirements.
• Safeguard cash handling processes and maintain confidentiality of financial data.

• Support the finance team in preparing additional reports and audit deliverables as requested.

• Attention to detail and ability to manage multiple transactions accurately.
• Analytical skills to resolve and investigate unreconciled items.
• Good communication, teamwork, and time management skills.
• Ensure accuracy, completeness, and integrity of the company’s financial records
• Manage and oversee daily cash and banking operations effectively
• Implement and maintain strong internal controls over cash and bank transactions
• Ensure compliance with relevant financial standards, policies, and procedures
• Monitor, review, and reconcile cash and bank accounts regularly
• Identify control weaknesses and recommend improvements
• Provide oversight and accountability for all cash-handling activities
• Support audits by preparing documentation and responding to queries