Bookkeeper - Motor Industry

SUMMARY:
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POSITION INFO:

Bookkeeper – Motor Industry
Location: Pietermaritzburg

Overview
The Bookkeeper will be responsible for the day-to-day financial administration of the company. This includes capturing financial transactions, maintaining accurate records, reconciling accounts, and assisting with basic reporting. The role requires strong attention to detail, good organisational skills, and experience working within a motor dealership or similar retail environment. The Bookkeeper will support the finance team to ensure smooth financial operations and accurate record-keeping.

Core Responsibilities

Daily Accounting Functions
• Capture and process invoices, payments, credit notes, and journal entries.
• Maintain accurate debtors and creditors records.
• Follow up on outstanding accounts and ensure timely payments.
• Process bank, cashbook, and credit card transactions.

Reconciliations & Reporting
• Perform daily, weekly, and monthly reconciliations (bank, debtors, creditors, VAT control, stock accounts, etc.).
• Assist with preparing basic financial reports and month-end schedules for management.
• Ensure all documentation is filed and maintained correctly.

Cash Flow & Stock Administration
• Assist with cash flow monitoring and petty cash management.
• Support stock control processes, including capturing stock movements and reconciling variances.
• Work closely with sales and parts departments to ensure accurate financial data.

Compliance & Administration
• Ensure all processing complies with VAT, invoice, and financial record-keeping requirements.
• Assist auditors and senior finance staff with queries and supporting documentation.
• Maintain internal controls and follow company procedures.

Key Qualifications & Experience

• Diploma or certificate in Accounting, Bookkeeping, or Financial Administration.
  • Previous experience as a Bookkeeper or Accounts Clerk, ideally in the motor industry.
  • Strong understanding of basic accounting principles, reconciliations, and VAT.
  • Proficiency in accounting systems.
  • High attention to detail, accuracy, and ability to meet monthly deadlines.

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